Assistant, Student Records

## Assistant, Student Records Apply:
Wausau Main Campus:
Full time:
Posted 2 Days Ago:
End Date:
October 26, 2026 (14 days left to apply): JR1230

Applications must be submitted by 12:01 a.m., October 26, 2026.
** Thank you for your interest in a career at Northcentral Technical College (NTC).
**** NTC offers outstanding career opportunities on a modern campus with state-of-the-art technology that allows for a collaborative learning and work environment. Employees are offered an amazing*
* ** Total Rewards*
* ** package with competitive salaries, excellent benefits, and generous paid time off – including two paid closures for the winter holiday (Christmas – New Year) and summer (week of July 4th), for most full-time positions. NTC is “The College that Cares” and makes a difference in the lives of our employees and students. If you have the desire to help students while positively impacting the community, we’d love for you to join our team!*
* ** See why our current employees did!
**** Starting Hourly Rate Based on

Qualifications:

**$22.15
** JOB SUMMARY, DESCRIPTION &

QUALIFICATIONS:

**** Job Summary
** The Student Records Assistant maintains accurate and confidential student records and supports degree audits, transcript requests, graduation, enrollment verifications, certification processing, and Credit for Prior Learning (CPL). The position assists students and staff, supports academic requirements and system operations in the College’s Student Information System, and contributes to daily Student Records office operations.
** Essential Functions and Responsibilities
*** Position may support projects across Student Services and other areas of the College to advance institutional goals and student success. While the regular schedule follows standard business hours, flexibility is required for occasional evening, weekend, or travel to other locations based on college events or operational needs. Employees are expected to maintain cross-functional knowledge of all core responsibilities. Individuals may serve as the primary resource or subject-matter lead for specific areas based on departmental needs, expertise, and workload.
* Student Records Management
* Process degree audits, manage graduation lists, and complete diploma processing.
* Complete degree and enrollment verifications and respond to inquiries via phone, email, in person, and through the National Student Clearinghouse.
* Adjust student schedules, including no-shows, adds/drops, withdrawals, and class cancellations.
* Maintain and update permanent student records in compliance with FERPA, ensuring accuracy and confidentiality.
* Track students in shared programs, process related state certification forms, and monitor combined grade point averages. Transcript and Certification Processing
* Process transcript inquiries and requests accurately and efficiently; coordinate with the College’s third-party transcript vendor.
* Assist with nursing certification processes, including providing LPN NCLEX information and processing state certification forms. Credit for Prior Learning (CPL) Support & Coordination
* Assist students with CPL inquiries involving life/work experience, exams, advanced standing, transcripted credit, military experience, and transfer credit.
* Assist students in exploring CPL options as noted above, providing support throughout the CPL process, ensuring timely communication with students.
* Support promotion of CPL awareness among faculty, staff, and to students through education, marketing and outreach to promote program growth.
* Support development of promotional materials and communication strategies to enhance student engagement.
* Collect, track and report CPL assessment data for institutional and external reporting.
*…