Executive Assistant

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We are seeking a highly skilled Executive Assistant to provide comprehensive support to our Executive team members. This individual will play a key role in enhancing the effectiveness and visibility of the leadership team by managing a wide range of tasks with exceptional organization and professionalism. The ideal candidate will be proactive, adaptable, and capable of handling sensitive and confidential information with discretion.

The Executive Assistant will serve as a professional representative of the leadership team, building strong relationships with carriers, business community groups, vendor partners, and clients. A strong ability to prioritize tasks, manage complex schedules, and contribute to a positive work environment is essential.

• Provide high‑level administrative support to Executive team members, managing their schedules, meetings, and travel arrangements
• Act as a liaison between executives and internal/external stakeholders, maintaining effective relationships with carriers, business partners, and clients
• Organize and prioritize meetings, appointments, and events, ensuring efficient time management and coordination
• Draft, proofread, and edit correspondence, presentations, reports, and other critical business documents
• Arrange complex travel itineraries, accommodations, and logistics for business trips and meetings
• Schedule, coordinate, and prepare materials for meetings, conferences, and special events with meticulous attention to detail
• Handle sensitive information with the utmost confidentiality and professionalism
• Assist with special projects, tracking progress, and ensuring deadlines are met
• Provide backup support to other Executive Assistants as needed, fostering team collaboration

• Bachelor’s degree or equivalent experience, with a minimum of 3–5 years providing executive‑level support to senior management or board‑level executives preferred
• Exceptional organizational and planning skills with the ability to manage multiple priorities and interruptions
• Advanced proficiency in Microsoft Office suite, particularly Word, Excel, and PowerPoint, along with M3 systems
• Strong written and verbal communication skills with professional presentation abilities
• Demonstrated ability to exercise good judgment, show initiative, and maintain confidentiality
• Proven adaptability and flexibility in a fast‑paced environment
• Experience in conflict resolution and coaching abilities
• Valid driver’s license and ability to travel less than 5% of time
• Ability to work scheduled hours between 8 AM to 5 PM, Monday through Friday

Your role at M3 won’t be about the boundaries presented in a job description – it’s about the possibilities that you can envision once you walk through the doors on your first day. We’re looking for people ready to take control of their career and excited to make a real impact with their position.