Admin & HR Assistant

Job Summary

Job Summary: The Admin & HR Assistant plays a key role in supporting the HR function and day-to-day operations at BIM Technology Management (BIMTM). This person works directly with the HR & Admin Manager to help keep recruiting, scheduling, organization, and internal coordination running smoothly. This role is all about jumping in where needed—supporting hiring efforts, handling logistics, organizing information, managing schedules, and taking tasks off leadership’s plate so the team can stay focused and moving forward.

You’ll juggle multiple priorities, follow up on loose ends, and help bring structure to a fast-moving, project-driven environment. If you’re organized, flexible, and pride yourself on getting shit done, this role is for you.

• Support recruiting efforts including job postings, resume review, candidate communication, and interview scheduling.
• Conduct initial screening calls and assist with candidate coordination throughout the hiring process.
• Maintain applicant tracking and hiring documentation (Zoho Recruit).
• Assist with onboarding and offboarding tasks and ensure documentation is completed accurately.
• Help prepare offer letters, onboarding materials, and internal HR documentation.
• Maintain employee files, records, and compliance-related documentation.

• Manage calendars, book meetings, and coordinate schedules for interviews, leadership, and internal meetings.
• Assist with booking travel, organizing itineraries, and handling logistics for team members.
• Organize receipts, track expenses, and assist with general administrative documentation.
• Maintain organized digital and physical filing systems.
• Assist with document formatting, data entry, and information organization.
• Prepare reports, lists, and internal documents as needed.
• Help manage internal tools, spreadsheets, and trackers.

• Support internal communications, reminders, and follow-ups.
• Assist with team coordination, events, and employee engagement initiatives.
• Follow up on open items and ensure deadlines are met.
• Act as a go-to support person for “can you help with this?” requests across the team.
• Jump in wherever needed to support the team and keep things moving.

• Excellent multitasking and organizational skills.
• Strong communication—comfortable asking questions, making calls, and following up to get what’s needed.
• Proactive, dependable, and self-motivated.
• High attention to detail and ability to stay organized in a fast-paced environment.
• Comfortable handling sensitive information with discretion.
• Able to adapt quickly and shift priorities as needed.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• 0–3 years of administrative, HR, recruiting, or office support experience preferred.
• Experience in construction, engineering, architecture, BIM, or a related industry is a plus (not required).
• Experience with Zoho, ATS platforms, or scheduling tools are a bonus.

Join our Team: BIMTM is a collaborative, down-to-earth team that believes in working hard, supporting each other, and doing work that actually matters. We’re not corporate, we’re not rigid, and we don’t believe in “that’s not my job.” This role is for someone who enjoys being in the middle of things, helping wherever needed, and making life easier for the people around them.

If you’re organized, adaptable, and take pride in being the person who just handles it, we’d love to have you on our team. Apply now and be the support system that helps BIMTM keep moving forward.