Program Associate

Purpose The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow’s discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented,collaborative learning environment, and helps improve the vitality and care of our communities.

The Department of Pharmacology & Toxicology and the Department of Physiology are seeking a highly motivated, well-organized individual to join our amazing team! As a Program Associate working under general direction, the person in this role will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures while providing administrative support equally across both departments.

Primary Functions Collaborate on the development of program materials including social media, marketing materials, websites, forms, and reports.

Interact with faculty/staff on grant agency spending policies and procedures.

Assist with faculty and staff onboarding.

General maintenance of departmental equipment such as tracking service contracts, monitoring usage/supplies and inventory.

General purchasing assistance, enter POs, p-card reconciliation and expense reports.

Monitor open orders, standing orders and commitments for sufficient funds.

Support departmental faculty in their daily activities including making travel arrangements and submitting reimbursements.

Coordinate schedules, meetings, appointments, travel itineraries and related arrangements for departmental leadership as needed.

Organize internal and external meetings, site visits, recruitments, seminars and special events in collaboration with participating departments and centers.

Collaborate to develop, implement, and maintain comprehensive databases related to the program.

Process payment requests, requisitions, and invoices.

Compose correspondence as needed, which may contain confidential information.

Screen telephone calls and visitors to resolve complex inquiries.

Maintain supplies to support daily departmental activities.

Other duties as assigned.

Knowledge – Skills – Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem-solving skills.

Specifications Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required

Education:

Bachelor's degree

Minimum

Required Experience:

1 year

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
403B Retirement Package Competitive Vacation and Paid Holidays offered

Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP)
Pet Insurance On campus Fitness Facility, offering onsite classes

Additional discounted rates on items such as:
Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see:
Benefits Overview For a full list of positions see: MCW Careers At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values:
Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy…