Project Coordinator - Mechanical

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Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor with headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

• Assists project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre-qualifications, copying, scanning, phone calls, e‑mails, scheduling and meeting minutes.
• Assist with project set up including assigning job number, determining submittals and O&M requirements and filling out the submittal schedule to start the submittal process.
• Verify & approve invoices from vendors for project managers.
• Review weekly employee timecards for project managers.
• Compose and edit letters, memos, reports, procedures, etc., often from rough drafts ensuring correct grammar, punctuation, and spelling.
• Run open subcontract/purchase order reports and distribute to project managers.
• Assist in keeping prints up‑to‑date.
• Procure and return plans for bid as directed.
• Perform other duties as assigned by supervisor and project managers.

• Preferred 2‑4 year degree in business, accounting, or construction management.
• Strong written and oral communication skills required; attention to detail and ability to problem‑solve.
• Proficient with Excel and Word; requires good word‑processing skills and accuracy.
• Requires a comprehensive understanding of the Company’s organizational structure and mechanical terminology.
• Requires courteous, professional and diplomatic behavior when interacting with internal and external contacts.

• Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting is common.

Hooper is an equal opportunity/affirmative action employer. Hooper considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.