Research Program Coordinator III - Contracts Coordinator

Summary The Program Coordinator III – Contracts Coordinator provides advanced administrative and contractual support for clinical research and program operations. This position serves as a key liaison among principal investigators, research teams, sponsors, legal counsel, procurement teams, and external collaborators. The incumbent is responsible for drafting, reviewing, negotiating, and managing research-related agreements and ensuring adherence to federal, state, sponsor, and institutional requirements.

This role requires a high degree of independence, professional judgment, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.

Primary Responsibilities Coordinate the drafting, review, and negotiation of research-related agreements, including Confidentiality Agreements (NDAs), Data Use Agreements (DUAs), Data Transfer Agreements (DTAs), Service Agreements, Vendor Contracts, and Research Collaboration Agreements.

Review contract terms and conditions using approved templates and redlining processes.

Identify legal, financial, operational, and compliance risks within contract language and escalate concerns as appropriate.

Collaborate with legal counsel, procurement, investigators, sponsors, and institutional stakeholders to negotiate equitable contract terms.

Ensure all agreements align with federal, state, sponsor, and institutional requirements, including clinical research and HIPAA regulations.

Track contract life cycles, including execution, renewals, amendments, milestones, expirations, and compliance requirements.

Maintain contract records and documentation within institutional systems.

Serve as the primary point of contact between principal investigators, research teams, sponsors, legal counsel, and external partners on contractual matters.

Coordinate communications and facilitate timely resolution of contractual issues.

Develop and maintain comprehensive contract databases, records, and tracking systems.

Monitor program timelines and ensure completion of critical contract-related deliverables and deadlines.

Assist with the development of program resources, forms, reports, and other contract-related communications.

Provide guidance and support to investigators and research staff regarding contract requirements.

Recommend process improvements that enhance operational efficiency, compliance, and service delivery.

Perform other duties as assigned.

Knowledge – Skills – Abilities Ability to understand, interpret, and apply complex contractual language. Exceptional analytical, organizational, and problem-solving skills. Strong attention to detail and commitment to accuracy. Ability to manage multiple projects and competing deadlines with minimal supervision. Excellent written, verbal, and interpersonal communication skills. Ability to maintain confidentiality and exercise sound professional judgment. Strong customer service orientation and ability to build effective working relationships with internal and external stakeholders.

Working knowledge of medical terminology and clinical research operations. Ability to identify risks and develop practical solutions while maintaining compliance with institutional policies. Proficiency with Microsoft Office applications, database systems, and contract management tools.

Qualifications Minimum Required

Education:

Bachelor’s Degree Minimum

Required Experience:

5 years

Preferred Education:

Bachelor's degree in Business Administration, Finance, Accounting, Paralegal Studies, Life Sciences, Healthcare Administration, or a related field

Preferred Experience:

5 years of progressively responsible experience in contracts administration, grants and contracts administration, legal affairs, or related healthcare/research…