Administrative Assistant​/Office Manager Light Bookkeeping

All-Time Painters, LLC Administrative Assistant / Office Manager with Light Bookkeeping Wayne, NJ
· Full time Company website Apply for Administrative Assistant / Office Manager with Light Bookkeeping

All Time Painters is looking for a highly organized, detail-oriented, and proactive Administrative Assistant / Office Manager to join our team. This position combines administrative support with light bookkeeping duties to ensure the smooth and efficient operation of our office. If you’re someone who thrives in a fast-paced environment and has a strong attention to detail, we want to hear from you!

Join the All Time Painters Team!

Are you passionate about delivering quality work and creating beautiful spaces? All Time Painters is looking for dedicated, hardworking individuals to join our growing team. Whether you're an experienced painter, a skilled project manager, or an administrative guru, we offer opportunities for growth, a supportive work environment, and the chance to be part of a respected company. If you’re ready to make an impact and grow with us, apply today and be a part of our journey!

• Answer and direct phone calls, emails, and other communications professionally.
• Schedule and manage appointments, meetings, and events.
• Organize and maintain office files, both digital and physical.
• Assist in managing daily office operations, ensuring all tasks are completed efficiently.
• Prepare and process customer estimates, invoices, and other documentation as needed.

• Oversee office supplies and equipment inventory, placing orders as necessary.
• Manage office maintenance, ensuring the workspace is clean and organized.
• Serve as the first point of contact for clients and visitors, providing excellent customer service.
• Assist in maintaining financial records, including accounts payable/receivable.
• Track and record business expenses, ensuring accuracy and completeness.
• Prepare bank deposits, reconcile accounts, and assist with payroll processing.
• Work with the accounting team to prepare financial reports and ensure compliance.

• Assist with any ad-hoc tasks and support other departments as needed.
• Coordinate with vendors and suppliers to ensure timely delivery of materials.

• Experience: Proven experience as an administrative assistant, office manager, or similar role, with a strong background in office management and light bookkeeping.
• Skills:
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) and basic accounting software (Quick Books, Xero, etc.).
  • Basic knowledge of bookkeeping principles and practices.
  • Excellent written and verbal communication skills.
• Attention to Detail: High level of accuracy and attention to detail when handling financial documents and office operations.
• Problem-Solving: Ability to handle administrative challenges and problem-solve in a fast-paced environment.
• Reliability: Strong work ethic and ability to work independently.
• Education: High school diploma or equivalent; a degree or certification in business administration or accounting is a plus.

• Competitive salary based on experience.
• Opportunities for growth and advancement within the company.
• A supportive, team-oriented work environment.