Accounting Specialist

Accounting Specialist

The Accounting Specialist is responsible for supporting key accounting and financial operations, including daily cash management, accounts payable, show billing, employee expense reimbursement, and related reconciliations. This role ensures transactions are processed accurately and timely, maintains effective communication with internal teams, suppliers/vendors, and other stakeholders, and supports compliance with accounting policies, internal controls, and regulatory requirements. The position also contributes to audit preparation and continuous improvement of accounting processes and procedures.

Primary Duties and Responsibilities:

• Manage daily cash activity, including monitoring cash flow, preparing cash forecasts, and ensuring funds are appropriately allocated.
• Oversee corporate accounts payable processes, including invoice entry, payment processing, and vendor communication.
• Collaborate with cross-functional teams to ensure alignment of billing and payment timelines.
• Own the end-to-end show billing & employee expense reimbursement process, ensuring timely and accurate invoicing, internal and external communication, and revenue & expense recognition.
• Perform reconciliations related to show billing to ensure accuracy and completeness.
• Compile resale certificates from various states where suppliers are located and assist with providing suppliers updated annual resale certificates.
• Assist with audit preparations by providing necessary documentation and analysis.
• Support the development and improvement of accounting procedures and internal controls.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Performs other duties as required and/or assigned.

Qualifications:

• Associate's Degree in Accounting, Finance or related field or equivalent experience required. Bachelor's degree preferred.
• 2+ years of accounting experience, preferably in billing, payables, or cash management.
• Experience with accounting or ERP software (Great Plains preferred).
• Strong proficiency in Microsoft Excel (formulas, reconciliations, data analysis).
• Excellent attention to detail and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills and the ability to work effectively across departments