Project Assistant

Position: Project Assistant

Location: Wayne, PA

Website:

TPD is a versatile creative agency of artists, technologists, and visionaries. We are makers and doers who infuse fearless storytelling with inventive design to create and elevate brands and events at every phase. We value personal craftsmanship, individuality, and innovation built on an anything-is-possible attitude. We are about people, collaboration, and a shared craving for originality and artistry.

TPD is looking for a hyper-organized and proactive Project Assistant to support our team in daily operations, purchasing and project coordination. This project assistant should have at least 2 years of professional project assistant or administrative experience and be prepared to work in a fast-paced environment where no two days are alike. Our ever-expanding client list is impressive and distinct, and our stellar track record for meeting deadlines and client expectations keeps us snagging exciting new opportunities.

This role plays a key part, working across multiple departments, by managing communications, tracking project progress and providing administrative support. The Project Assistant will help maintain accurate records and oversee order logistics.

• Supports the creation of our many, many projects. This includes transcribing and organizing meeting notes, providing proofreading and cross-checking as needed
• Daily project management tasks, which can include assisting the Director of Client Services in scheduling internal and external meetings, preparing invoices and payment forms
• Act as the point of contact for order vendors- initiating outreach, requesting quotes, and following up throughout the project lifecycle
• Process purchases, track shipments and maintain detailed order forms to ensure accuracy. Troubleshoot any issues that could impact client timeline or project budgets
• Assist with general office and special projects requiring strong organization, attention to detail and initiative
• Identify opportunities to optimize existing processes
• Stay aware of TPD’s brand perception with existing clients
• Participate and collaborate to create a team-first environment

• Proven experience in administrative, project coordination, or sourcing support roles
• Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace
• Excellent organizational, time management, and communication skills
• Ability to manage multiple priorities efficiently in a fast-paced, team-oriented environment

TPD offers competitive salary, paid time off and benefit packages.