Wholesale - Billing and Office Specialist

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Full Time Manual Labor Lyndhurst, VA, US

Salary Range: $23.00 To $24.00 Hourly

Job Title:

Wholesale – Billing and Office Specialist

Reports To:

Donn Grant

Employment Status:
Full-Time

FLSA Status:
Non-Exempt

This position has typical work hours Monday – Friday from 7:30AM – 5:00PM

Essential Functions and Tasks:

• Manage incoming calls and correspondence
• Maintain filing system
• Manage and order office supplies
• Post invoices to accounting system
• Assist with accounts payables as needed
• Post customer payments
• Process monthly statements
• Manage customer accounts
• Assist with National Account processing
• Any other duties assigned by the store manager

Qualifications:

• High School Diploma or equivalent
• 2-3 years of experience as administrative assistant or similar role
• Proficient in Microsoft Suite (Outlook, Work, PowerPoint, Excel)
• Ability to multi-task, time management and task prioritization
• AS400 experience preferred

Knowledge, Skills, and Abilities:

• Dependable
  - Employee must be reliable, responsible and trustworthy, and complete all assigned obligations.
• Attention to Detail
  - Employee must be thorough in completing tasks and must always be aware of potential safety issues.
• Cooperation
  - Employee must be pleasant with others on the job and display a good-natured, cooperative attitude.
• Integrity
  - Employee is required to be honest and ethical.
• Communication
  - Employee must provide courteous and clear written and verbal communication with customers and co-workers.

Required Physical Abilities:

Physical requirements of this position may require a range of activities. These can include, but are not limited to:

• Lifting and carrying – the ability to lift and transport objects of specified weights, which may vary by job. For example, a job may require lifting up 25-50lbs regularly.
• Standing and walking – this position will require standing and walking for periods of time
• Bending and stooping – bending, stooping, or crouching are requiring to effectively preform essential duties of this position.
• Reaching and pushing/pulling – the ability to reach for items, push carts, or pull equipment will be necessary for daily activities.
• Sitting – there will be times this position will be needed to sit for prolonged periods of time.
• This position will also be required to operate certain machinery and other equipment safely.