Logistics Coordinator

At Innovative, innovation isn't just part of our name it's the mindset that drives everything we do.

We are built by people who take ownership, challenge the status quo,and create solutions that keep the world's most critical industries running.

From engineering and fabrication to installation and service,our teams collaborate to solve complex challenges with creativity, precision, and purpose.

We invest in people who are passionate about making an impact,fostering a culture where innovation thrives, careers grow,and great teams build extraordinary solutions together.

Salary: Dependent on experience

Employee Type: full-time

Travel Required: No

Innovative Refrigeration Systems, Inc. is the leading provider of industrial refrigeration and process cooling solutions, delivering custom engineered systems utilizing natural refrigerants such as ammonia and CO₂. Through a fully integrated approach encompassing engineering, manufacturing, construction, commissioning, nationwide service, and advanced aftermarket solutions, Innovative supports customers across the food and beverage, cold storage, pharmaceutical, industrial manufacturing, and mission-critical infrastructure markets throughout North America and around the world.

Unlike traditional engineering firms, contractors, or equipment suppliers, Innovative performs engineering, manufacturing, construction, commissioning, service, and ongoing customer support entirely in-house. This integrated model provides employees the opportunity to support projects throughout the complete lifecycle, from concept and design through manufacturing, installation, startup, operation, optimization, modernization, and long-term system support.

Job Role: The Logistics Coordinator works closely with engineering, project management, manufacturing, and construction leadership to manage procurement processes and coordinate logistics. This role is critical for maintaining project timelines and supporting field operations with all necessary materials and equipment.

Key Duties:

Logistics & Transportation

• Coordinate and schedule outbound trucking for finished products, equipment, materials, and project shipments.
• Obtain and compare freight rates and coordinate transportation with trucking companies and freight providers.
• Schedule inbound freight when needed, including coordinating deliveries through Innovative's internal and external transportation resources.
• Coordinate delivery appointments with suppliers shipping large or oversized loads to Innovative.
• Ensure the Shop and other appropriate departments have visibility into incoming and outgoing shipment schedules.
• Communicate shipment details, delivery times, carrier information, and changes to internal stakeholders.
• Coordinate with suppliers, carriers, drivers, and internal departments to resolve scheduling or delivery issues.
• Track shipments and follow up on delayed, missed, or rescheduled deliveries.
• Maintain accurate shipping and transportation records, documentation, and carrier information.
• Assist with Bills of Lading, delivery documentation, freight paperwork, and other shipping-related records as needed.
• Coordinate special or oversized shipments and communicate any unique delivery requirements.
• Work closely with manufacturing and project teams to ensure transportation is aligned with production and project schedules.
• Help identify opportunities to improve freight coordination, delivery timing, and transportation costs.
• Purchase and coordinate the procurement of supplies, tools, equipment, and consumables required to support Innovative's shop, facility, maintenance, and repair activities.
• Obtain pricing and availability from vendors and place purchase orders as needed.
• Coordinate with vendors regarding order status, backorders, substitutions, and delivery dates.
• Maintain purchasing records and ensure items are delivered to the appropriate location.
• Assist with vendor returns, credits, discrepancies, and invoice issues when necessary.

Cross-Functional Coordination

• Serve as a key communication point between the Shop, Purchasing, Manufacturing, Project Management, suppliers, and transportation providers.
• Communicate proactively when shipment schedules, delivery appointments, or purchasing needs change.
• Maintain strong working relationships with freight companies, suppliers, vendors, and internal stakeholders.
• Prioritize competing logistics needs based on business requirements.
• Perform other duties and special projects as assigned.

Requirements:

• High school…