Secretary - Heritage Preschool

Applications will be accepted beginning
Monday, January 5, 2026 12:00 AM
(Central Standard Time)

TERMS OF EMPLOYMENT: 10 months;
School year  and for future terms.

QUALIFICATIONS

• High School Diploma or equivalent
• Pass background check
• General knowledge of office practices and procedures
• Computer experience; basic knowledge of and ability to use Microsoft Word and Excel
• Excellent communication skills, ability to work with students, staff and general public in a friendly, diplomatic and efficient manner. Answer the phone, direct and assist callers.
• Excellent written skills; ability to edit routine correspondence for spelling and grammar.

JOB SUMMARY

The Secretary will impact the educational process by providing a wide variety of support to the assigned administrator. He/she will convey information regarding building functions and procedures; ensure efficient operation of support functions and assist in coordinating assigned projects and site activities.

REQUIRED EXPECTATIONS

• Be punctual and have consistent and regular attendance.
• Ensure the safety and well-being of each child by responding to their emotional, social and physical needs, as well as their education needs.
• Supports the mission of the Webb City R-7 School District.
• Supports the value of education.
• Complies with the privacy rights of students; safeguards confidential and/or sensitive information.
• Utilize developmentally appropriate practice and best practice methods at all times.
• Be warm and nurturing with students.
• Be customer service oriented and professional.
• Provide excellent customer service according to the standard of the District.
• Works to meet goals of the department and District with a spirit of cooperation.

ESSENTIAL JOB FUNCTIONS

The duties of the Secretary will include, but are not limited to the following:

• Perform work as secretary to the building Principal.
• Assist in enrollment of new students.
• Ensure student(s) are properly enrolled in the student information system; recording all required information.
• Greet all visitors to the building in a courteous manner; assess the nature of the visit, directing them appropriately.
• Maintain student and enrollment records.
• Maintain student attendance in the student information system.
• Research discrepancies in student attendance as needed (i.e. ensure the balancing of monthly and yearly reports, etc.).
• Answer phone and direct calls.
• Maintain various filing systems, such as: attendance records for students and staff, lunch records, enrollment records, policies and procedures.
• Sorts and distributes mail.
• Receives and delivers messages to students and staff.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Maintains inventory records for the building.
• Monitor and maintain operation and maintenance of office equipment (i.e. copiers, etc.).
• Process a wide variety of documents and materials (i.e. requisitions, purchase orders, travel reimbursements, time sheets, work orders, etc.).
• Model positive behavior for students (i.e. inter-personal communication, processes, social interactions, etc.) for the purpose of providing educational and life skills training.
• Demonstrate professionalism and appropriate judgment in behavior, speech, dress and appropriate professional manner for the work setting.
• Demonstrates effective human relations and communication skills.
• Adheres to good safety practices.
• Ability to understand and adhere to all District rules, regulations and policies.
• All other duties as required or assigned.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to:

• stand, walk, sit and talk/hear;
• occasionally required to reach with hands and arms; stoop, kneel, crouch or crawl;
• occasionally push, pull or lift up to 50 lbs; and
• be able to see, including close, distance and depth perception.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Webb City R-7 School District
411 N Madison
Webb City, MO 64870
Phone: