Accounts Payable Specialist

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Full Time Webster, TX, US

2 days ago Requisition

Job Title:Accounts Payable Specialist

FLSA Status:Non-Exempt

Reports to: CFO

KULR Technology Group is a publicly traded company (NYSE: KULR) with a vibrant startup dynamic headquarters in Webster, TX. Our mission is to develop energy management platforms to accelerate the global transition to a circular electrification economy. We create sustainable solutions that benefit humanity using space proven engineering, making the world of batteries and electronics cooler, lighter, and safer. We operate in four verticals: e-mobility, environmental/energy storage, industrial/consumer tools, and aerospace/defense.

Our technologies have been deployed by NASA, including applications on the Space Station and Mars Rover.

Position Overview:

The Accounts Payable Specialist will support the overall efficiency and effectiveness of the finance team and other departments as necessary. The primary responsibilities for processing AP are ensuring vendors are paid in a timely and accurate manner and that discrepancies are managed efficiently. Ideal candidates will have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise.

This role will be expected to identify and recommend policy and procedural changes to improve processing and accuracy.

Functions:

• Prepare and process weekly electronic payments and check runs.
• Maintain timely and accurate processing of all payables.
• Reviews purchase orders, statements and invoices to verify amounts owed.
• Evaluate expense reports, check requests, and invoices against policies and procedures to ensure timely payment and compliance with internal controls.
• Maintain the vendor master file. This will include set-up of new vendors, updating of existing records, and elimination of duplicate or inactive vendor records.
• Maintain an orderly filing system to ensure easy access to all payables related records including vendor invoices, vendor statements, check runs, and electronic payment records.
• Reconciliation of vendor related accounts and other assigned accounts.
• Work with internal departments to ensure accurate coding of payables.
• Maintain company credit card charges by verifying and reconciling statements and transactions.
• Investigate various inquiries and discrepancies related to payables; ensure credits are applied correctly.
• Participate in the month/quarter/year end close process to ensure a proper cut-off of expenses, and timely posting of relevant transactions.
• Assist in the annual preparation of 1099s.
• Assist in establishing and maintaining well-defined policies and procedures to govern the Accounts Payable process.
• Provide ad-hoc reports from time to time that will assist in gaining insight into expense trends and help support overall expense management efforts.
• Responds to vendor inquiries and assists with the research of any discrepancies in payments.
• Other job-related duties as assigned.

Supervisory Responsibilities: N/A.

REQUIREMENTS

Education & Experience:

• High school diploma required or equivalent combination of education and experience
• 1-3 years of experience in a related field
• Team player, excellent communicator, appetite for innovation, and adept at building relationships across organizations.
• Desire for accuracy, stellar customer service approach and strong attention to detail.
• Well organized, with the ability to timely meet deadlines with accuracy and efficiency.
• Adaptable, trustworthy, and resilient.
• Experience with ERP (Oracle Net Suite) and MS Office Suite, preferred.
• Prior meaningful professional experience or education to support successful performance in the role.

Knowledge,

Skills and Abilities

(KSAs):

Knowledge,

Skills and Abilities

(KSAs)

• Strong organizational skills and attention to detail, with the ability to manage multiple transactions, priorities, and deadlines while ensuring timely and accurate payments.
• Knowledge of accounts payable processes, including invoice processing, payment preparation, vendor account maintenance, and expense reconciliation.
• Ability to review invoices, purchase orders, expense reports, check requests, and vendor statements for accuracy, proper coding, and compliance with company policies and internal controls.
• Proficiency in using accounting software, ERP systems, and digital tools to process…