Payroll Practitioner; Accountant IV

Overview

Mass Bay Community College
Payroll Practitioner (Accountant IV) – Wellesley Hills, MA, United States

Department: Human Resources

Location: Wellesley Hills

Mass Bay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Mass Bay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, MA.

The Payroll Practitioner will join a vibrant educational community and serve a population of students with diverse needs. The Payroll Practitioner will work closely with the Payroll Director and Payroll Administrator to ensure biweekly payroll is processed accurately and timely. The role will collaborate with the Human Resources Office and Finance Department to provide necessary reports and will be responsible for implementing and improving processes and procedures for the department.

• Review and process student, work-study, and part-time hire requests based on requisitions and personnel action forms.
• Enter data in the payroll system, including new hire setup for students and part-time employees; include benefits, taxes, direct deposit, union dues, savings & deferred compensation deductions.
• Map valid accounting strings and grants to all employees per the fiscal department chart of accounts. Maintain and verify data in State accounting systems.
• Process table changes in the State Accounting system (cost unit, grant, profile, combo codes).
• Review and enter grant changes and split charges per Grant Administrator and Grant Accountant.
• Prepare labor reports for review with the Payroll Director and identify necessary corrections.
• Administer Self Service Time and Attendance; run and review reports; resolve errors by assisting employees and their supervisors.
• Review all Time Reporting Codes and confirm approvals for biweekly payroll.
• Enter time and attendance exceptions for full-time faculty on a weekly basis, including maintaining and filing weekly exceptions for auditing purposes.
• Enter miscellaneous payroll compensation requests, meal, and travel allowances.
• Assist and provide back-up to the Payroll Administrator with full-time and part-time payroll balancing.
• Run weekly reports in State Mobius system to ensure accuracy of biweekly payroll.
• Maintain payroll records (paper and electronic) per department guidelines and state retention policies.
• Work with the State Comptroller’s Office to process garnishments.
• Process and review final payroll tasks for new hires and terminations.
• Administer sick bank program and leave balances, including faculty attendance.
• Assist in calendar and fiscal year-end duties.
• Review, recommend and implement changes to payroll processes.
• Analyze and report by earnings payment types (e.g., overtime, reimbursements, athletic coach stipends, special payouts, grant expenditures).
• Assist Payroll Director and Payroll Administrator in computing expenditures by reviewing payroll labor reports against MMARS cash funding balances by appropriation, grants, and projects.
• Other duties as assigned.

This list is not all-inclusive. A supervisor may assign other duties as required to meet the needs and mission of the College. All employees are expected to work collegially within a community that values diverse student experiences.

Accountant IV:
Applicants must have at least three years of full-time, or equivalent part-time, professional accounting or auditing experience, with at least one year in a supervisory, administrative or managerial capacity, or any equivalent combination of required experience and substitutions below.

Substitutions:
I. An Associate’s degree with a major in accounting, business administration or business management may substitute for a maximum of one year of the required experience.
II. A Bachelor’s degree with a major in accounting, business administration or business management may substitute for a maximum of two years.
III. A Graduate degree with a…