Coordinator, Graduate Student Life and Leadership

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Coordinator, Graduate Student Life and Leadership Apply locations Wellesley MA time type Part time posted on Posted 30+ Days Ago job requisition  R0013951

Job Summary:

The student worker will provide support to the Director of Graduate Student Life and Leadership in event management and administrative support with communications and finances.

Essential Responsibilities:

• Responsible for supporting the planning and execution of Graduate Student Services signature and Tradition summer events such as Summer Red Sox Night, Summer Club Fair, Community Values Orientation session. Support the planning and development of fall events such as Fall Harvest Dinner, Club Fair, Founders Day.
• Event planning support may include but is not limited to scheduling rooms, confirming catering, creating and maintaining the RSVP process for events, providing registration and check-in support, marketing events, working with outside vendors as needed, and collaborating with other offices on campus as needed, etc.
• Support volunteer management for events including marketing volunteer opportunities to peers, confirming eligibility, and following up with tasks and assignments.
• Assist in the management and development of Engage.
  
  Babson to ensure that the platform has updated registration forms for clubs, events. Assist in the development of the budget/finance module and orientation app.
• Assist in reconciling purchases with the PCard, donations, and financial tracking for graduate clubs
• Manage the financial reconciliation process for the end of year GSC and graduate club Workday accounts
• Develop and coordinate marketing materials for GLL events and select signature graduate programs
• Additional projects or tasks will be assigned based on the current and evolving needs of the Office of Graduate Student Services and the graduate school.

In addition, a successful student worker will demonstrate strong ethical standards, flexibility, adaptability and will be able to function within a collaborative team environment. The GLL student worker must maintain a positive attitude and represent the College and office professionally and appropriately.

Professional competencies and learning outcomes associated with the position:

• Integrity and discretion dealing with sensitive financial and other information.
• Flexibility and adaptability to changing circumstances; ability to develop creative solutions to complex problems
• Excellent organizational skills with the ability to appropriately prioritize tasks and adjust to changing priorities.
• Strong written and verbal communication skills are essential; must be able to communicate with people of diverse backgrounds from the general public, all levels of the College, and the business community.
• Able to work sensitively with ethnically, culturally, and socially diverse students, staff, and faculty.
• Ability to handle multiple projects with frequent deadlines in a fast-paced, high-pressure environment.
• Flexibility and willingness to assume new tasks and special projects.
• Ability to take initiative and complete tasks with minimal supervision.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).
• Envisions and proposes new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
• Anticipates and embraces change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.

Other Notes:

This position is part time May 19, 2025 through August 31, 2025.