Administrative Assistant, Orthopedics

Site:
Newton-Wellesley Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Location:

978 Worcester Street, Wellesley, MA

Schedule:

Full-time, Monday-Friday, 8:00 a.m.

-4:30 p.m. Join Newton-Wellesley Hospital’s Orthopedics and Sports Medicine team and help support exceptional care for athletes and active patients of all levels. In this full-time Administrative Assistant role, you will be an essential part of a collaborative clinical environment, helping keep daily operations organized, patient-centered, and running smoothly.

This is a great opportunity for someone who enjoys being the go-to resource for a busy, team-oriented department.

You will support providers who deliver advanced outpatient orthopedic and sports medicine care, including treatment for shoulder, knee, and ankle conditions.

Your organization, communication, and customer service skills will directly contribute to a positive experience for patients, families, and care team members.

• Provide administrative and clerical support for the Orthopedics and Sports Medicine team.
• Answer and direct phone calls, greet callers and visitors, and respond to routine inquiries with professionalism and care.
• Manage calendars, schedule appointments, coordinate meetings, and help organize itineraries as needed.
• Prepare correspondence, reports, meeting minutes, documents, spreadsheets, and presentations.
• Maintain department files, records, incoming mail, and email communications.
• Support departmental operations while handling sensitive, complex, or confidential information appropriately.
• Use Microsoft Office and standard office equipment to complete daily administrative tasks accurately and efficiently.

High school diploma or equivalent required.

Previous administrative assistant or secretarial experience preferred; entry-level candidates are encouraged to apply.

Basic understanding of office procedures, including filing, copying, scanning, printing, and faxing.

Basic proficiency with Microsoft Office.

Strong verbal, written, interpersonal, and customer service skills.

Ability to manage time effectively, stay organized, and support multiple priorities in a professional environment.

At Mass General Brigham, our employees are our most important resource. We are committed to ensuring employees have access to a benefits package that is comprehensive, contemporary, and highly competitive. We offer a full range of benefits that meet the needs of you and your family, including programs to support your health, financial well-being, and life.

• Medical, dental, and vision insurance
• A robust retirement savings program
• Generous paid time off
• Tuition assistance and professional development support

Newton-Wellesley’s Sports Medicine specialists provide state-of-the-art outpatient orthopedic care for athletes and active patients—from high school, college, and professional athletes to weekend and recreational athletes. As part of Mass General Brigham, our team is connected to a broader system committed to advancing patient care, collaboration, and professional growth.

Onsite Work Location 978-980 Worcester Street

40

Regular

Day (United States of America)

$17.…