Division Coordinator, Arts and Humanities

THE OPPORTUNITY The Academic Division Coordinator is responsible for the efficient office operation of the Arts & Humanities division, balancing the needs of approximately forty faculty members. This includes assisting faculty, visitors, students, and student organizations, as well as faculty in the History & Society (H&S) Division, when appropriate.

WHAT YOU WILL DOFaculty Recruitment and Advancement:

Assists Division Chair with logistics of the annual faculty performance appraisal process.

Assists Division Chair in managing the tenure and promotion process and ADMB review of non-tenure track contracts.

Plays key role in faculty recruitment process including placing discipline-specific job notices, setting up searches in software such as Workday recruiting, overseeing candidates’ visit schedules, arranging candidates’ travel, lodging and local transportation, coordinating with HR to inform rejected candidates of their status, handling all expenses and reimbursements for candidates,  conjunction with the Division Chair, orients and integrates new faculty, introducing them to the College’s policies and procedures, creating and distributing easy to follow onboarding procedures.

Payroll and Budgeting:

In conjunction with the Division Chair, processes part-time faculty Period Activity Payroll through Workday. Generates data sheets for full-time faculty overloads for the Academic Affairs Office review and contract initiation.

Assists in budget maintenance, manage distribution of funds, analyze and interpret budget works with the budget office to update, clarify, and process budgetary changes and discrepancies.

Assists as needed with expense records for reimbursements for faculty and Division Chair.

Independently authorizes vendor purchases and payments; has discretionary use of Babson Procurement Card; and reconciles and meets with auditors regarding the same.

Website and Social Media:

Responsible for the design, development, and maintenance of division web pages as well as administration of pages overseen by faculty directors housed in A&H including the Languages and Global Cultures Program, the Babson Writing Center, and TEST Theater, utilizing Terminal
4. Proactively suggests changes that may help better market the division.

Maintains an active social media presence on division accounts on Twitter, Instagram and Facebook, regularly posting about Arts & Humanities and History & Society events or staff.

Create flyers and implement email marketing blasts to advertise events.

Special Events:

Coordinates division faculty’s programming and administration of the following annual college-wide events: 2-3 Global Film Series screenings with speakers, 2 T.E.S.T. theatrical productions, 2-3 Sorenson Center for the Arts speakers, 3-4 Waterline Reading Series Showcase, the Thompson Visiting Poet Series, annual Foundations of Critical Inquiry (FCI) Showcase event, Dialogues series, among others. Responsibilities can include helping plan, curate, and promote events, making travel and lodging arrangements, prompt processing of necessary contracts and payments, disseminating promotional material, reserving event spaces, communicating with visiting presenters, coordinating with the Sorenson Center staff, etc.

Coordinates an average of 15 classroom speakers per academic year. Responsible for any travel arrangements, prompt processing of necessary contracts and payments through Workday, coordination of any additional technical needs.

Assists division faculty with the annual Wooten Writing Prize and Conlon Writing Prize, offering administrative and promotional support.

Assists in the administration of programs overseen by faculty directors housed in A&H including the Languages and Global Cultures Program, the Babson…