Executive Assistant

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The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.

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The Department of Public Works is looking for an Executive Assistant
, part-time or full-time up to 40 hours per week. Reporting to the Director of Public Works, the Executive Assistant’s primary responsibility is to manage the Director’s office by performing a variety of administrative and secretarial tasks to ensure smooth and efficient operations. The Executive Assistant exhibits a professional demeanor in all interactions, safeguards confidential information and exercises independent judgment.

• calendar management
• meeting coordination and minutes
• customer service
• document management related to contracts, department files, and other records
• correspondence and communications including updating the Department’s website
• department time tracking and processing
• maintaining employee recordsprocessing workers’ compensation and other insurance claims
• knowledge of Departmental activities, policies, practices, and procedures

• Bachelor’s Degree or equivalent.
• Three to five years of experience as an executive assistant, or equivalent position.
• Demonstrated ability to work independently and prioritize workflow.
• Demonstrated ability to do accurate and detailed work.
• Excellent oral and written communication skills.
• Excellent interpersonal skills to deal effectively and tactfully with the public, co-workers, other employees, officials, and other agencies.
• Advanced skills in Microsoft Office products (Word, Excel and Power Point).

is $35.50 - $40.65, full salary range is $35.50- $47.84, depending on qualifications with excellent benefits (health insurance, vacation, sick time, retirement plan).