Payroll Practitioner; Accountant IV

Mass Bay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community.

Located in Greater Boston, Mass Bay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds. The Payroll Practitioner will work closely with the Payroll Director and Payroll Administrator to ensure that all biweekly payroll is processed in an accurate and timely manner. The Payroll Practitioner will also collaborate with the Human Resources Office and Finance Department staff to provide necessary reports and will be responsible to implement and improve processes and procedures for the department.

• Review and process student, work-study, and part-time requests to hires based on requisitions and personnel action forms.
• Enter data in the payroll system, including new hire set up on students and part-time employees; including benefits, taxes, direct deposit, union dues, savings & deferred compensation deductions.
• Responsible for mapping valid accounting strings and grants to all employees, per the fiscal department chart of accounts. Maintain and verify all data in State accounting systems.
• Process table request changes in the State Accounting system, including cost unit, grant, profile, and combo codes.
• Review and enter grant changes and split charges per Grant Administrator and Grant Accountant.
• Prepare Labor reports to review with the Payroll Director and identify necessary corrections.
• Administer Self Service Time and Attendance, run and review reports, resolve errors by assisting employees and their supervisors.
• Review all Time Reporting Codes and confirm approvals for bi-weekly payroll.
• Enter time and attendance exceptions for full-time faculty on a weekly basis, including maintaining and filing weekly exceptions for auditing purposes.
• Enter miscellaneous payroll compensation requests, meal, and travel allowances.
• Assist and provide back-up to the Payroll Administrator with full-time and part-time payroll balancing.
• Run weekly reports in State Mobius system based on Best Practices Procedures to ensure accuracy of bi-weekly payroll.
• Maintain payroll records including both on paper and electronic files by following department guidelines, best practices and State Comptroller retention policies.
• Work with the State Comptroller Office to process garnishments.
• Process and review final payroll tasks for new hires and terminations.
• Administer sick bank program and leave balances including faculty attendance.
• Assist in calendar and fiscal year end duties.
• Review, recommend and implement changes to payroll processes.
• Analyze and report by earnings payment types; such as overtime, reimbursements, athletic coach stipends, special payouts and grant expenditures.
• Assist Payroll Director and Payroll Administrator in computing expenditures by reviewing payroll labor reports vs MMARS cash funding balances available by appropriation, grants and projects.
• Other duties as assigned.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of Mass Bay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience.

Accountant IV:
Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent…