Examination Coordinator

Job Category:
Administration and Office Support

About the RACP
The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?
As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit (Use the "Apply for this Job" box below)..
Our 3-2-1 Hybrid Working Model

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,
• 2 days from an RACP office location per week,
• 1 of the two days per week in office spent with your team.

Are you ready to take your career to new heights?

We’reseekingan organised, detail-oriented, and proactive

Executive Officerto help us deliver outstanding Clinical Examinationsand events. Ifyou’resomeone who thrives in a fast-paced environment, enjoys problem-solving, and wants to make a meaningful impact in healthcare education, this is your opportunity!

What You’llDo:

In this role, you will play a key part in ensuring the smooth running of Clinical Examinations by:

Managing Timelines & Processes:
Overseeing timelines, processes, communications, and documentation to ensure the successful delivery of clinical examinations with a high standard of service.

Coordinating Events:
Successfully coordinating the logistical aspects of both internal and external examination events, includingexaminercalibration, video conferences, training sessions,member forumsand travel arrangements.

You’llhandle every stage of the event cycle – from planning to post-event follow-upand reporting.

Providing Secretariat Support:

You’llsupport the Divisional

Examination committees and examiner panels by preparing agendas and briefs, organizing meetings, producing minutes, drafting reports, and implementing committee decisions.

Maintaining Accurate Records:
Ensuring candidate records, applications, and results are up-to-date and reliable.

You’llalso manage special requests such as withdrawals and applications for special consideration or exam provisionswith care.

Supporting Relationships:
Building andmaintainingrelationships with Fellows, Trainees, Staff, specialty societies, and other external partners to ensure smooth event delivery.

Administrative Support:
You will provide general administrative support across Basic Training asrequiredand offer on-the-groundassistancewhen needed.

What We’re Looking For:

Organised & Detail-Oriented:
You thrive in managing competing priorities, especially during high workload periods.

Adaptable:

You’recomfortable dealing with ambiguity and can pivot in a fast-changing environment.

Skilled Communicator:
You can influence and manage stakeholders’ expectations effectively while providing clear, concise communication.

A Team Player:

You’renot just about tasks – you care about building strong working relationships with colleagues, external partners, and key stakeholders.

Dedicated to High Standards:

You’recommitted to adhering to policy andprocessstandards, ensuring every aspect of event delivery and candidate management runs smoothly.

Ready to Apply?

Ifyou’repassionate about healthcare education and have the organisationalexpertiseto handle thelogisticsof clinical examination sand events,we’dlove to hear from you!

To apply for the role,submit your CV and Cover Letter by COB 12 Jan 2026