Field Set up Coordinator

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Wellington, FL, US

2 days ago Requisition

Reports Directly to:
Polo Manager

Also

Reports to:

Polo Director

• Prepare field and trailer parking areas for players, horses and game staff on backfield games.
• Communicate with teams regarding trailer parking and jersey colors.
• Communicate with security as to which teams are playing and where their assigned parking areas are. Supervise parking is handled correctly.
• Set out balls for warm up as well as game, including ball buckets and flags for goal judges.
• Set out cones for designated parking areas for game officials including umpires, third man, polo manager, videography crew, announcer wagon, speakers etc.
• Set up scoreboard with appropriate team colors.

• Be available to help in case of emergency i.e. injured horse or player.
• Be available to communicate with team tent or umpires as a liaison between teams and officials as needed.
• Retrieve balls, signs, cones and scoreboard colors for the next game.
• Make sure all trailers are able to leave safely and through the correct gate.
• Scan and email score sheets to media, USPA staff etc.

• Acquire team line ups including correct order and spelling for the scoreboard.
• Put team names and rosters on the scoreboard fields 1 and 2.
• Prepare the team flags for flag girls in team presentation.
• Make sure parking areas are level and clear for trailers.
• Make sure tie lines are level and clear for horses.
• Assist in parking of trailers.
• Assist in parking of umpires and veterinarian on call.
• Assist in parking of media/photographers etc.
• Retrieve team flags.

• Keep track of field, parking and jersey assignments to maintain fairness as fields are rotated, and some parking areas are more preferred than others.
• Assist with track and filing signed waivers for all players.
• Assist in monitoring special event players and horses have the correct documentation.
• Retrieve polo balls lost during games, place orders for balls as needed.
  
  Assist as needed during draws.
• Assist with tournament scheduling as needed.

• Strong interpersonal and communication skills.
  
  Detail-oriented with excellent organizational and time management skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work flexible hours, including weekends, holidays, and extended hours on event days.

• Must be able to work indoors and outdoors.
• May be exposed to heat, cold, humidity, rain, and other weather conditions.
• Prolonged periods of standing and walking.
• Must be physically able to climb stairs.
• Must be able to lift up to 40 pounds at a time.

Disclaimer:

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.