Personal Assistant

Job Title:

Personal Assistant (PA) to Directors

Location:

Welwyn Garden City

Hours:

Monday to Friday, 8:30am - 5:30pm

Salary: £27,000 - £30,000 per annum

Provide high-level PA support to two Directors in a fast-paced business. Varied, hands‑on role requiring strong organisation and multitasking. Responsibility for diary management, recruitment support, and office coordination. Help ensure the smooth day‑to‑day running of the office.

• Director Support
  • Full PA support to two Directors.
  • Manage complex diaries and prioritise meetings.
  • Coordinate meetings, appointments, and events.
  • Act as first point of contact for internal and external enquiries.
  • Prepare correspondence, documents, and reports.
• Office Administration
  • Oversee general office administration and daily operations.
  • Manage incoming calls, emails, and correspondence.
  • Maintain accurate digital and paper filing systems.
  • Order office supplies and liaise with suppliers.
  • Support compliance and documentation processes.
• Recruitment Support
  • Assist with office-based recruitment activities.
  • Coordinate interviews and onboarding paperwork.
  • Liaise with recruitment agencies and candidates.
  • Maintain recruitment and personnel records.
  • Monitor attendance, training records, and progress documentation.
  • Act as key contact for apprentice-related queries.
  • Liaise with training providers as required.
• General Support
  • Assist with ad hoc projects for the Directors.
  • Support the wider office and operations team.
  • Help maintain a professional and organised office environment.

• Previous experience as a Personal Assistant or Executive Assistant.
• Strong diary management and prioritisation skills.
• Excellent organisational and time-management abilities.
• Confident written and verbal communication skills.
• Ability to work independently and handle confidential information.
• Strong attention to detail and problem‑solving skills.
• Competent in Microsoft Office (Outlook, Word, Excel).
• Experience supporting multiple managers/directors preferred.

• Highly organised and proactive.
• Professional and discreet.
• Calm under pressure with the ability to manage competing priorities.
• Approachable and supportive team player.
• Confident communicating with people at all levels.