Operational Support Coordinator

Location:

Welwyn Garden City
Salary: £16.00 £ 17.00 per hour

Hours:

.5 hours per week

Contract:

Fixed Term Contract until March 2028

SMT Recruitment are currently recruiting for an Operational Support Coordinator to join an organisation based in Welwyn Garden City.

This is a varied role supporting the day-to-day running of the organisation and its funded projects. The successful candidate will provide administrative and project coordination support across client enquiries and referrals, reporting, data, governance, compliance, HR, training and general operations.

You will work closely with the Chief Operating Officer and wider team, helping to ensure projects are well organised, information is accurate and deadlines are met.

The role would suit someone who is highly organised, has excellent attention to detail and is confident managing different responsibilities at the same time.

• Provide administrative and coordination support across a range of funded projects.
• Coordinate the day-to-day administration of client enquiries and referrals.
• Monitor shared inboxes and referral routes, ensuring enquiries are recorded accurately and passed to the appropriate person.
• Communicate with clients, referrers, colleagues, partner organisations and other stakeholders by phone, email and other agreed methods.
• Check referral information is complete and follow up where further information is required.
• Support with booking, changing and confirming appointments.
• Coordinate practical arrangements including meetings, room bookings, training and project-related activities.
• Produce clear and accurate reports for internal monitoring, management oversight and external funders.
• Gather, check and present project information, activity data and outcomes for reporting purposes.
• Prepare monitoring information, data summaries, project updates and other reports as required.
• Maintain accurate client, project, governance and operational records.
• Complete data entry, audits, data checks and outcome monitoring.
• Identify any gaps, errors or inconsistencies within data and raise these with the appropriate person.
• Support the Chief Operating Officer and Leadership Team with operational tasks, project documentation, meeting papers, agendas, minutes and follow-up actions.
• Assist with governance, compliance, insurance, health and safety, HR and recruitment administration.
• Maintain training records, coordinate training activity and monitor completion.
• Support onboarding and induction processes.
• Maintain electronic and paper filing systems, ensuring information is accurate, confidential and GDPR compliant.
• Respond to appropriate enquiries from colleagues, volunteers, clients and external organisations.
• Monitor and order office supplies and assist with the smooth running of the office.
• Build and maintain positive working relationships with colleagues, clients, referrers, funders and partner organisations.
• Provide general administrative support to the wider team where required.

The ideal candidate will have previous experience within an administration, coordination, project support or operational support role.

You will need to be confident working with data and producing reports, as well as being comfortable communicating with a range of people and managing confidential information.

You should be organised and reliable, with the ability to manage your own workload, meet deadlines and keep others updated on progress.

• Previous experience within administration, coordination, project support or a similar role.
• Experience handling enquiries, referrals, appointments, project tasks or similar processes.
• Experience producing reports, monitoring…