Level 3 Business Administrator Apprenticeship

Level 3 Business Administrator Apprenticeship – Preston Park Primary School

Preston Park Primary School is an innovative and inclusive community school based in Wembley, London, close to the iconic Wembley Stadium. The school is committed to ensuring that learning is at the heart of everything it does, supporting children from a wide range of backgrounds to achieve their full potential.

With approximately 700 pupils on roll and over 45 languages spoken across the school community, Preston Park Primary School provides a vibrant, welcoming and supportive environment for pupils, staff, parents and visitors.

This apprenticeship offers an exciting opportunity for a motivated and enthusiastic individual to gain valuable experience within a busy school administration and finance environment. Working closely with the Interim Federation Business Manager and Admin/Finance Officer, you will develop key administrative, organisational, communication, and finance skills while supporting the smooth day-to‑day operation of the school.

• Salary: £12,480 per year (based on £8.00 per hour)
• Working Week:
  Monday to Friday, 8:30am – 3:00pm (30-minute break)
• Hours:
  
  30 hours per week
• Training:
  Online apprenticeship training supported by experienced tutors
• Qualification:
  
  Level 3 Business Administrator Apprenticeship Standard
• Location:
  
  Preston Park Primary School, College Road, Wembley, London, HA9 8RJ

We are seeking a Business Administrator Apprentice to provide administrative and financial support to the school under the direction of the Interim Federation Business Manager and Admin/Finance Officer.

As part of the school administration team, you will contribute to the overall ethos, work, and aims of the school while developing valuable experience in administration, finance, HR support, customer service, and school operations.

You will gain hands‑on experience in a fast‑paced educational environment, supporting a variety of office and finance functions while maintaining high levels of professionalism and confidentiality.

• Provide day-to-day administrative support to the Interim Federation Business Manager and Admin/Finance Officer.
• Maintain a high level of confidentiality regarding staff and pupil information.
• Maintain, update, and file HR records both electronically and in hard copy.
• Assist with recruitment administration in line with school policies and safeguarding procedures.
• Input and retrieve information using the school’s Management Information System (MIS).
• Type and prepare correspondence including emails, letters, memos, reports, and staff briefing notes.
• Answer and make telephone calls professionally and efficiently.
• Copy, laminate, scan, and prepare documents as required.
• Arrange meetings, manage paperwork, and maintain electronic diaries.
• Learn how to take accurate minutes during meetings and transcribe them.
• Support the Senior Leadership Team and Interim Federation Business Manager with projects, publications, and documentation.
• Provide front‑office cover for absent colleagues when required.
• Liaise with external agencies and suppliers where appropriate.
• Prepare meeting rooms and refreshments for visitors and meetings.
• Support the Admin/Finance Officer with processing requisition orders and purchase orders.
• Check orders for accuracy and distribute documentation to suppliers and budget holders.
• Assist with invoice processing in accordance with Local Authority and School Financial Handbook procedures.
• Investigate and resolve supplier invoice queries and arrange returns, refunds, or credit notes.
• Respond to queries from suppliers, budget holders, staff, and debtors.
• Chase outstanding payments from parents and staff.
• Help monitor school stock supplies and support cost‑effective ordering procedures.
• Distribute stock and supplies to staff members.
• Support the school during pupil lunchtimes when required.
• Undertake any other reasonable duties as directed by the school.

• Strong communication and organisational skills.
• Ability to maintain confidentiality and professionalism at all times.
• Good attention to detail and accuracy.
• Confident using IT systems and willing to…