Facilities Coordinator

Join CBRE as a Facilities Coordinator and play a key role in supporting the day-to-day operations of a dynamic commercial real estate portfolio. In this fast-paced position, you’ll work closely with landlords, tenants, vendors, and internal teams to help ensure facilities are operating efficiently, projects are delivered successfully, and clients receive exceptional service.

This is an excellent opportunity for a highly organized and customer-focused professional who enjoys coordinating multiple priorities, managing vendor relationships, tracking financial and maintenance activities, and contributing to the overall success of workplace operations. You'll gain exposure to facilities management, budgeting, project coordination, and client engagement while working within a collaborative and supportive team environment. assets, providing support to the Property Managers regarding all repairs and investment plans.

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Support the FM with preparation of budgets, monthly reports, forecasts, and financial documentation, including providing budget input and tracking planned versus actual spend. Coordinate the coding and processing of vendor invoices, billing, expense reports, purchase orders, and accounts receivable activities.
• Work with Maintenance Technicians and vendors to compile and track maintenance items. Open, coordinate, and monitor work assigned to vendors through completion.
• Coordinate project activities through the project lifecycle, including scope documentation, Microsoft requirements, required approvals, PO setup, vendor coordination, scheduling, status tracking, and closeout, escalating issues to the FM as needed.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.