Billing Analyst

Billing Analyst Location

Wesley Chapel, FL

As a Billing Analyst, you'll work in a fast-paced environment, handling billing for multiple projects each month. You'll oversee the full billing cycle—from reviewing contract terms to preparing and submitting final invoices. You’ll engage in regular communication with project managers and coordination across departments to ensure accuracy, compliance, and timely delivery. The Billing Analyst reports to the Senior Billing Manager.

• Communicate with project managers regarding contracts, change orders, and other contract modifications pertinent to project billing
• Request, Input, and code subconsultant invoices
• Prepare complete invoice packages with supporting documentation for approval
• Deliver final invoices to clients via mail, email, or electronic invoicing platforms
• Research and resolve billing discrepancies, including unbilled balances
• Monitor aged AR client balances and pursue collections when needed
• Coordinate with Accounts Payable staff to ensure inclusion of billable AP vouchers and reimbursable expenses in billing periods.
• Report any cash receipts application issues related to AR balances and generate and distribute AR reports
• Monitor WIP and addressing aging or unbilled items
• Fulfill compliance obligations with government agencies by tracking and reporting commitments and subconsultant payments

• Associate or bachelor’s degree in accounting, finance, or a related discipline.
• 1-5 years’ experience with project billing, AEC industry preferred.
• DOT invoicing experience preferred.
• Proficiency in Excel with ability to create formula driven spreadsheets
• Experience with Deltek ERP systems such as Vision or Vantagepoint

This office job primarily operates in a professional office and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise. While performing the duties of this job, physical demands of the employee may include constantly sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination.

This job will rarely require lifting, carrying, pushing, and pulling up to 35 lbs.

Equal employment opportunity, including veterans and individuals with disabilities.