Payroll & Accounts Payable Specialist

We provide commercial HVAC, plumbing, sheet metal fabrication, advanced BAS and energy services to clients across Wisconsin. Our expertise extends into a full-range of industries – from healthcare and manufacturing to education, government, financial institutions, and more.

Job Title: Payroll & Accounts Payable Specialist

Location: West Allis, WI

Schedule: Full-Time | Monday – Friday 7:30am-4:00pm

FLSA Status: Non-Exempt

Are you a detail-oriented accounting professional who enjoys working with both payroll and accounts payable? IKM Building Solutions is seeking a Payroll & Accounts Payable Specialist to join our team. This role is responsible for ensuring accurate payroll processing for our workforce while supporting timely and efficient accounts payable operations. The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, and takes pride in delivering accurate financial information.

• Process weekly payroll for union employees, ensuring accuracy of wages, overtime, premium pay, and deductions.
• Interpret and apply multiple collective bargaining agreements to payroll processing.
• Partner with operations teams to validate timekeeping data and resolve discrepancies.
• Process employee terminations in compliance with applicable state regulations.
• Reconcile payroll reports and resolve payroll-related issues.
• Maintain employee payroll records, including tax information, leave codes, deductions, and benefits.
• Process wage increases, promotions, skill changes, and other employment updates.
• Administer PTO plans and maintain accurate balances.
• Manage garnishments, levies, and other payroll deductions.
• Prepare and submit monthly union reports and remittances.
• Support payroll audits and year-end payroll activities.
• Ensure compliance with federal, state and local wage and hour laws.

• Review invoices for accuracy, proper documentation, and approval.
• Process accounts payable invoices and weekly payment batches.
• Match invoices to purchase orders and resolve discrepancies.
• Process and print weekly accounts payable checks.
• Communicate with vendors regarding payment inquiries and account issues.
• Reconcile vendor statements and maintain accurate AP records.
• Process tax-exempt certificates and credit applications.
• Track inventory, material transfers, and job costing transactions within the accounting system.
• Manage fuel card administration for field staff.
• Assist with month-end and year-end accounting activities.

• Participate in departmental meetings and collaborative projects.
• Build positive working relationships with employees, vendors, and leadership.
• Support additional accounting and administrative functions as needed.

• Minimum of 1 year of payroll processing experience required
• Minimum of 1 year of accounts payable experience or 2 years of accounting/finance experience preferred.
• Union payroll experience is a plus.
• Construction industry experience is preferred.
• Job cost accounting experience is a plus.

• High School diploma or GED required
• Associates degree or higher in Accounting, Finance, Business Administration, or a related field preferred.

• Strong proficiency in Microsoft Excel and data entry.
• Experience with payroll and accounting software.
• ERP system experience is a plus.
• Excellent organizational and analytical skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and relationship-building skills.
• High degree of professionalism and confidentiality.
• Ability to work independently while contributing to a team-focused environment.