Judicial Court Assistant

Judicial Court Assistant

Washington County, located in West Bend, Wisconsin has an excellent opportunity for a Judicial Court Assistant within our Clerk of Courts Department. This position is responsible for assisting the Clerk of Circuit Court in the discharge of the duties of the office by providing support services to the Circuit Court system and Family Court Division.

Under the general supervision of the Chief Deputy Clerk of Circuit Court, duties include preparing and assisting with the calendar for Circuit Court Commissioners and Judges, clerking in court for various case types, reviewing court files before hearings, compiling and processing files for the Court of Appeals, handling and filing legal documents, preparing letters and documents, maintaining accurate records and reports, maintaining confidentiality, and responding to emergency events.

• Prepares and assists with the calendar for the Circuit Court Commissioners and Circuit Court Judges, including court hearings, conferences, and meetings.
• Clerks in court for various case types, prepares court minutes of proceedings heard by the Circuit Court officials; generates Judgments of Convictions; and prepares or verifies received orders resulting from the hearings.
• Reviews court files and paperwork prior to court hearing, verifying the case is ready to proceed to a hearing.
• Compiles and processes files sent to the Court of Appeals.
• Receives, processes, and files a variety of court related and other legal documents; dispenses information to the general public, other County Departments and attorneys in response to telephone inquiries or personal visits.
• Prepares letters or documents of general, technical, and confidential nature.
• Maintains accurate records and prepares reports, when necessary.
• Maintains confidentiality in specific areas as required.
• Performs other duties as assigned, including responding to an emergency event.

Knowledge of the criminal, traffic, civil, family, and small claims laws in the State of Wisconsin, judicial process, court practices and procedures, legal terminology, applicable state and local laws, rules and regulations affecting the Clerk of Circuit Court office, the courts and specific needs of the Circuit Court Commissioners, as well as general office principles and techniques. Ability to prepare accurate documents and reports, understand and effectively carry out oral and written instructions, maintain and prepare accurate records, communicate effectively orally and in writing, and interact effectively with the public, co‑workers, and other county staff.

Able to fulfill physical, sensory, and cognitive demands of the job.

High School Diploma or GED and four years of office experience, preferably in a legal setting. Four years of post‑high school education preferred. Minimum of four years of computer experience with knowledge of Microsoft Word and Excel required. Strong organizational skills required.

Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

Hourly Rate Range: $23.14 – $30.77. Position .