Payroll Specialist

SES offers eligible employees comprehensive benefits packaging including:

• Medical, Dental, Vision, and Life Insurance after 30 days
• 401K with 4% Company Match after 90 days
• Paid Time Off - First Year!
• Paid Holidays

The Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls in compliance with federal laws, state laws and regulations. The Payroll Specialist will perform human resources related duties at the professional level to implement daily activities and provide excellent customer service to internal and external customers in assigned areas including but not limited to compensation, benefits, HRIS and implementation of policies and procedures in accordance with the mission, core values, and purposes of SES.

• Ensure that payroll (SES, SES-R1 and SEL) is processed accurately and timely.
• Adjusts timecard entries as necessary.
• Pay & Deductions:
• • Ensures compliance with FLSA (Wages & Overtime laws).
  • Ensures prevailing wage and associated reports are processed accurately and timely.
  • Ensures all contributions to employee benefit programs and other deductions are accurately made from individual paychecks, and audits insurance monthly statements to verify proper deductions are in place.
  • Administration of pay cards.
  • Processes Garnishment Orders, Levy on Taxes, Child Support, considering different State and Federal Government laws regarding deduction levels and priority of deductions.
  • Calculate and process any authorized advances or manual checks.
  • Learns all aspects of basic payroll.
  • Responds to employee inquiries in timely manner regarding payroll information.
  • Trouble-shoots to resolve any employee payroll concerns.
• Tax:
• • Ensures that all federal, state and local employment taxes and social security contributions are paid.
  • Calculates FICA taxes, if needed on taxable portion (for payroll input).
  • Corresponds with eligible employees regarding any tax questions or concerns.
  • May liaise with Social Security Administration for correction of FICA (Federal Insurance Contribution Act) taxes.
• Reconciliation and Budgeting:
• • Works with Accounting department to reconcile payroll to the General Ledger at the end of each payroll cycle and to resolve any payroll related discrepancies that arise.
• Compliance & Reporting:
• • Ensure payroll operations comply with generally accepted accounting principles along with government regulations and compliance with State and Federal payroll tax reporting regulations.
  • Organizes the preparation and filing of required reports and/or payment to government agencies, insurance carriers, other organizations and individual employees – performed through payroll provider.
  • Oversees the maintenance of earnings and deduction records.
  • Assists in the overall maintenance and security of employee files.
  • Assists with W-2 forms processing after auditing year-end W-2 management report and manages distribution of W-2 forms to employees.
  • Assists with yearly 401k audit.
  • Works on Year End Payroll activities such as reporting and corrections.
• Additional Duties:
• • Manages the uniform program by ensuring invoices are current and employee payroll deductions are current, as well as uniform deposits are processed timely. Also assists branch office to ensure uniform compliance.

• An Associate’s or bachelor’s degree in Business Administration, Human Resources, or a related field or relevant experience.
• 3-5 years of Payroll, HR Generalist, HR Coordinator, or related experience.
• Prior experience with ADP/Workforce Now or comparable HRIS (Paycor, People Soft, ADP, etc.).
• Expertise and hands-on experience with various HR subject matters including payroll, employee relations, training, HR policy, performance management, and compliance.
• Strong knowledge of Payroll, FMLA, Disability Leave, Workers Compensations, Benefits, labor law etc.
• Strong leadership, problem solving, relationship building, and coaching skills.
• Excellent customer service skills, strong organizational, interpersonal, verbal and written communication.
• PHR desired, but not required.
• Solid business management and handling of confidential information.
• Outstanding knowledge and working experience…