Specialist II, CMMS & Calibration

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The Specialist II, CMMS & Calibration administers the site’s Maximo computerized maintenance management system (CMMS) and supports the calibration program at the West Chester, Ohio facility. Working with limited supervision, this role owns the integrity of asset and master data, tracks and reports calibration performance, and maintains the procedures and training that keep site users aligned with cGMP requirements. Drawing on strong Maximo expertise, the Specialist II independently identifies and implements improvements within their area of responsibility that support reliable, compliant operations.

• Administer the Maximo system as the site subject matter expert (SME), including all master data additions and changes.
• Create and maintain asset records in Maximo, ensuring data accuracy, consistency, and integrity across site users and processes.
• Identify and implement continuous improvements to Maximo data quality and workflows, determining and approving configuration and workflow changes within their area of responsibility and established site standards.

• Plan and schedule calibration of site instruments (e.g., temperature, pressure, and flow) in Maximo, determining calibration job plans and frequencies based on instrument criticality, usage, and performance history, in alignment with Quality and calibration program requirements, and ensuring completed calibrations are accurately recorded.
• Evaluate Out of Tolerance (OOT) events, vendor calibrations, and missing assets for site calibrations, determining required follow-up actions and when escalation is warranted.
• Compile and report site calibration KPIs, analyzing data trends to identify root causes and recommend and implement solutions or improvements.

• Author, revise, and continuously improve SOPs and processes related to areas of responsibility.
• Apply change control to technical documentation across all areas, ensuring revision and storage practices meet cGMP requirements.

• Maintain and deliver Maximo training materials and sessions for site users, determining program content and updates.
• Serve as a Maximo point of contact for site users, resolving system and process issues and determining when escalation to management is required.
• Present calibration and Maximo status, progress, and issues in team meetings.

• Demonstrated experience administering IBM Maximo or a comparable CMMS/EAM system, including asset, location, job plan, and preventive maintenance/calibration record setup
• Experience with master data management, including data validation, bulk data loads and changes, and maintaining data integrity
• Working knowledge of calibration and/or maintenance planning and scheduling principles
• Prior experience in a cGMP or other regulated manufacturing environment, including change control and Good Documentation Practices (GDP)
• Ability to analyze data, identify trends, and present KPIs and findings clearly to stakeholders
• Strong organizational skills, with the ability to manage multiple priorities and exercise sound independent judgment with limited supervision
• Effective written and verbal communication skills, including the ability to train…