Office Administrator

Description

Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office.

The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities.

Major Responsibilities

· Serve as a primary point of contact for customers, visitors, vendors, and employees

· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member

· Maintain a welcoming, organized, and professional office environment

· Assist with routine financial tasks, including:

+ Accounts payable support

+ Accounts receivable assistance

+ Customer and vendor invoicing

+ Expense tracking and documentation

· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized

· Assist with general data entry, filing, recordkeeping, and other office administration as needed

· Communicate with customers and vendors regarding invoices, payments, and general questions

· Support the team with day-to-day administrative needs and special projects

· Maintain confidentiality and demonstrate sound judgment when handling company and financial information

Requirements

The ideal Office Administrator will have a Bachelors degree in Accounting/Finance/Business Administration.

Other requirements for the Office Administrator role include and are not limited to:

· 5+ years office administration experience in a public accounting firm

· Previous experience with tax returns

· Experience with Quick Books Online a PLUS

· Proficient in Microsoft 365

· CRM experience preferred

· Highly organized with strong attention to detail

· Excellent verbal and written communication skills

· Comfortable learning new processes and software

For more information on this Office Administrator role and other full time accounting and finance opportunities, please contact us at  and reference JO#.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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