Marketing Billing Coordinator

Company description

A division of Publicis Groupe, Publicis Digital Experience is a network of top-tier agencies designed to develop capabilities and solutions to enable growth and provide scaled access to the digital capabilities of Publicis Groupe in service of our clients. Together, the Publicis Digital Experience portfolio endeavors to create value at the intersection of technology and experiences to connect brands and people.

Our model to transform every brand experience will help clients navigate, develop, and activate commerce in a way that will provide them with a future-proof model for modern marketing. With our unique expertise in consumer engagement, CRM, and commerce, Publicis Digital Experience powers brands and empowers people in a new era of creativity. An ever-changing landscape and the need for fluid thinking is just part of our problem-solving nature.

Which means we're untethered from any specific medium or method—we go where ideas will work best.

We are an expanding network with more than 5,000 employees, with agency brands throughout our global offices. Publicis Digital Experience brands include Razorfish, Digitas, Arc Worldwide, Saatchi Saatchi X, Plowshare, 3

Share, and the Publicis Commerce Exchange.

The Billing Analyst will support the client service teams, field organization, corporate accounting department, client accounting and communications personnel to ensure accurate, timely billing. The associate should be an autonomous and critical thinker with strong communication and inter-personal skills. This role will be primarily responsible for quality control of day-to-day billing / revenue activities, month-end close tasks, financial summaries and miscellaneous ad-hoc requests in support of a major automotive account.

You will report to the Director, Marketing Operations.

• Analyze contract terms and details to assure accuracy prior to generating invoices
• Perform multiple quality controls across all tier 3 client billing
• Prepare and quality check a high volume of multi-line billing files and invoice requests daily
• Provide supporting documentation in a timely manner as required to corporate billing department
• Resolve billing discrepancies and submit credit/rebill requests as needed
• Prepare and analyze billing reports for review by management
• Assist Account Management and Sales Teams with accounting related questions
• Manage and prioritize competing requests from internal and external partners
• Manipulate and analyze accounting data for reporting or reconciliation purposes
• Find and use accounting data to resolve accounting problems and discrepancies
• Responsible for day-to-day billing/revenue/cost recognition activities including month-end close tasks and miscellaneous ad-hoc requests
• Create billing data outputs and coordinate delivery / follow-up with client
• Support the Marketing Operations group with various continuous improvement projects outside of billing
• Troubleshoot data issues / errors internally and with account and marketing clients
• Provide innovative proposals to enhance the efficiency of the billing operation
• Manage relationship with client partners
• Interact with internal accounts receivable and payable teammates daily
• Collaborate to generate internal financial forecasting documents
• Handle multiple projects and tasks without supervision
• Document all billing associated processes and workflows

Knowledge &

Skills:

• Exceptional Microsoft Excel skills
• Ability to effectively present information and respond to questions from the account management team, field sales team, corporate accounting department and management without supervision
• Ability to exercise initiative and sound judgment and to react with discretion under varying conditions
• Understanding of Generally Accepted Accounting Principles (GAAP) and Sarbanes–Oxley Education

Education & Experience:

• Junior leveled marketing experience required (1-3 years)
• Bachelor’s Degree in Marketing/Accounting/Billing/Finance related subject area
• Minimum 1-3 years of billing/accounting related experience
• Minimum 1-3 years of advertising/marketing agency experience

Preferred Qualifications:

• Microsoft Access experience
• SAP…