Administrative Assistant; Part-Time

Administrative Assistant

Qualifications:

• Proven experience in a Personal Assistant, Administrative Assistant, Executive Assistant, Office Assistant, Clerical, Receptionist, or similar office support role.
• Strong organizational skills with demonstrated experience managing high volumes of files, paperwork, and mail.
• Ability to work independently with minimal supervision and consistently follow through on tasks.
• Excellent verbal and professional communication skills, including confidence when following up with others.
• Strong attention to detail and accuracy in handling documents, records, and administrative tasks.
• Ability to manage multiple priorities and shifting workloads in a fast-paced, constantly changing environment.
• HS Diploma or GED minimum required.

Work Environment:

This role is based in a business environment and operates on a hybrid schedule, with onsite work required and no work on Fridays. The schedule averages around 32 hours per week, though some weeks may be slightly less, and hours typically range from 2434 hours per week with schedules communicated in advance.

Job Description:

Will provide day-to-day administrative and personal support to company leadership within a family-owned business environment. This role serves as a trusted right-hand resource, focusing on organizing and maintaining physical files, processing mail and documentation, supporting property-related administrative tasks, and ensuring that important priorities remain on track. The position emphasizes hands-on organizational work rather than heavy computer use and requires a dependable, self-directed professional who thrives in a behind-the-scenes support role.

This is an onsite contract assignment expected to last approximately 68 weeks, with the possibility of extension based on business needs, and offers a flexible part-time schedule.

Responsibilities:

• Organize, maintain, and update physical files, records, and documentation to ensure quick and accurate retrieval of information.
• Process incoming mail, route items appropriately, and support mail distribution and tracking activities.
• Manage paperwork and document control for various administrative and property-related matters.
• Support property administration tasks, including organizing property-related files and documentation as directed by leadership.
• Track tasks, follow up on outstanding items, and ensure completion of assigned responsibilities in a timely manner.
• Conduct professional follow-up phone calls and communications to confirm status updates and move projects forward.
• Provide general clerical and administrative support, including filing, document organization, and basic office tasks.
• Assist with document tracking and general office administration to keep projects, communications, and priorities organized.
• Maintain confidentiality and discretion when handling personal and business information for leadership.
• Adapt to changing priorities and shifting workloads while maintaining organization and attention to detail.
• Support leadership in a hands-on, behind-the-scenes capacity, stepping in to help wherever needed.
• Maintain awareness of calendars and key dates to help keep leadership informed and organized.
• Communicate professionally with leadership and external contacts, both in person and over the phone.
• Work independently with minimal supervision, proactively identifying and completing tasks without constant direction.

Job Type &

Location:

This is a Permanent position based out of West Chicago, IL.

Pay and Benefits:

The pay range for this position is $20.00 - $22.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity,…