Administrative Support Specialist

Position: Administrative Support Specialist / 190 Days

Administrative Support Specialist / 190 Days

Join to apply for the Administrative Support Specialist / 190 Days role at Lexington School District Two

Wood Elementary School Profile

Position Description

Position Title:

Administrative Support Specialist - 190 days / 7.5 hrs. per day
Department:
Elementary School

Reports To:

Principal
Prepared By:
Stephanie Hucks, DHS Date:
December 19, 2025
Approved By:
Dr. Angela Cooper, CHRO Date:
December 19, 2025

Summary / Function

Performs a variety of administrative support duties with limited supervision involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

Duties And Responsibilities

• Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
• Greets all incoming students, families and guests respectfully and professionally
• Assists in all aspects of maintaining a professional front office, including but not limited to fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner
• Assists parents/guardians when coming in to dismiss a student
• Develops a positive, welcoming and caring climate in the front office
• Effectively performs all other duties as assigned by Principal
• Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months
• Assists students and others with routine problems and will refer non-routine items to a supervisor
• Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team
• Able to sit or stand for extended periods of time
• Lifts supplies and materials weighing up to 25 pounds
• May assist in other departments such as Power School
• Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request

Job Specifications Education And Experience

High school graduate or equivalent. Secretarial or clerical experience; and/or training which provides the required knowledge, skills and abilities. Associate’s degree preferred.

Knowledge

Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.

Other

Skills And Abilities

Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate effectively, orally and in writing. Ability to honor confidential information. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Language Skills

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.

Mathematical Skills

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and walk. The employee is often required to sit…