Administrative Support Specialist

Administrative Support Specialist - 190 days

Position Title:

Administrative Support Specialist - 190 days / 7.5 hrs. per day

Department:
High School

Reports To:

Principal

Prepared By:
Stephanie Hucks, DHS (Date: December 19, 2025)

Approved By:
Dr. Angela Cooper, CHRO (Date: December 19, 2025)

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

• Front office receptionist
• Liaison between parents and school staff
• Working knowledge of Power School
• Student attendance and truancy
• Discipline Data entry
• Coordinates mailroom
• Other duties as assigned

High school graduate or equivalent. Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate’s degree preferred.

Knowledge: Excellent written and verbal communication, organizational and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures and operations. Working knowledge of the principles of office management and modern office procedures. Knowledge of the records and forms to be prepared and maintained.

Skills/Effort: Exceptional proficiency with technology skills, i.e., websites, Microsoft Word, Excel, PowerPoint, Access, Publisher and digital photography. Excellent written and verbal communication, organizational, and telephone skills. Ability to interpret and apply detailed oral and written instructions.

Language

Skills:

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of the organization.

Mathematical

Skills:

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other

Skills and Abilities:

Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of all district requirements and Board of Education policies.

Physical demands include standing, walking, sitting at a desk, squatting, stooping, kneeling, reaching above the head and forward. Specific vision abilities required: close vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Work environment is mostly indoor, low noise, ability to meet deadlines, office equipment required. No travel required. Physical lifting up to 10 pounds.

No supervisory responsibility.

This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned or required.

Performance will be evaluated annually in accordance with the Board's policy on Evaluation of Support Staff Personnel.