Transportation Specialist

Harsco is recognized for technical leadership and worldwide experience in virtually all major aspects of railway track maintenance. We enable railroads to operate at peak efficiency over smooth, precisely aligned track that increases railway safety while reducing fuel consumption and other key operating costs. Our broad array of equipment and services support every type of railway operator, from major national and international railway systems, to short lines and high-speed urban transit networks.

The Transportation Specialist supports the Import/Export Coordinator with managing the day-to-day transportation of Aftermarket kits, rail maintenance machines, components, and other finished goods.

This position is responsible for arranging transportation, preparing and reviewing shipping documentation, supporting import/export compliance, and coordinating shipments from order release through delivery. The Transportation Specialist will work closely with Aftermarket, Materials, Planning, Production, Sales, suppliers, carriers, freight forwarders, and customers to make sure shipments move safely, accurately, and on time.

The right person needs to be comfortable working in a fast-paced manufacturing environment where priorities can change quickly. This is a hands-on position that requires strong follow-up, attention to detail, and the ability to resolve transportation issues before they impact the customer.

Will include the following, but other duties may be assigned:

• Arrange and coordinate LTL, FTL, expedited, flatbed, specialized, and other transportation services based on shipment requirements.
• Obtain freight quotes and compare transportation options based on cost, transit time, service requirements, and customer commitments.
• Schedule pickups and deliveries with carriers, freight forwarders, customers, and internal departments.
• Track shipments from pickup through delivery and communicate delays or issues to the appropriate team.
• Maintain visibility of open shipments and proactively follow up on past-due or at-risk deliveries.
• Coordinate transportation for large rail maintenance machines, oversized equipment, aftermarket kits, and miscellaneous components.
• Help establish the most cost-effective and reliable transportation method for each shipment.
• Work with carriers to resolve missed pickups, damaged freight, delivery issues, and other transportation problems.
• Maintain accurate transportation records and carrier information.
• Support the Import/Export Specialist with day-to-day import and export activities.
• Assist with determining and maintaining appropriate HTS (Harmonized Tariff Schedule) codes for products and components.
• Prepare and review export documentation to ensure shipments have the required paperwork before departure.
• Support preparation of commercial invoices, packing lists, certificates, export documentation, and other required shipping records.
• Coordinate with freight forwarders, customs brokers, carriers, and internal personnel to resolve documentation or customs issues.
• Help ensure shipments comply with applicable company procedures and import/export regulations.
• Maintain organized records for import/export transactions and supporting documentation.
• Escalate potential compliance issues to the Import/Export Manager before shipments are released.
• Prepare and verify Bills of Lading (BOLs) for domestic and international shipments.
• Prepare and verify packing lists against the actual shipment.
• Ensure shipping documents accurately reflect part numbers, quantities, weights, dimensions, and customer requirements.
• Verify shipment requirements before loading, including special handling, customer routing instructions, and carrier requirements.
• Coordinate required documentation for oversized or specialized equipment shipments.
• Maintain documentation in accordance with company record-retention requirements.
• Support the overall shipment process for Aftermarket kits and rail maintenance machines.
• Work closely with the Aftermarket team to understand customer-required ship dates and transportation requirements.
• Coordinate with Production, Materials, Kitting, and Shipping to ensure product is ready before scheduling transportation.
• Identify shipment risks early and communicate them to the appropriate supervisor or manager.
• Help prioritize transportation based on customer commitments, past-due orders, machine availability, and business needs.
• Support shipment planning for large kits and machine-related…