Staff Accountant

Position: Staff Accountant
Location: West Des Moines, Iowa
Reports to: Vice President, Accounting & Operations
Status: Full-time; non-exempt

Based in West Des Moines, Iowa, the Iowa Health Care Association (IHCA) is a statewide nonprofit association representing more than 800 providers across the continuum of long-term care – skilled nursing facilities, assisted living programs, home health and home care agencies. IHCA represents nearly eight in ten long-term care providers statewide. Founded in 1950, IHCA’s mission is to empower its members and improve the lives of the Iowans they serve, guided by the values of Protect the House, Relentless Pursuit, and Next Move Ready.

Reporting to the Vice President, Accounting & Operations, the Staff Accountant handles IHCA’s daily accounting transactions, including accounts payable and receivable, deposits and payments, member and vendor invoicing, account reconciliations and month-end close. This role keeps accurate accounting records for the association and its related entities and must be organized to meet internal deadlines.

In this role, the Staff Accountant will:

• Process accounts payable and accounts receivable.
• Complete month-end close tasks and account reconciliations.
• Process deposits and payments.
• Prepare member and vendor invoices.
• Maintain accounting records and support financial reporting.

The Staff Accountant is IHCA’s day-to-day accounting professional, responsible for accurate and timely processing of financial transactions.

The VP, Accounting & Operations, reviews the Staff Accountant’s work, owns the close and financial statements, and manages the AMS and technology. The Staff Accountant supports reporting by keeping records complete, reconciled and current.

AP/AR

• Process accounts payable, including verifying the accuracy of invoices, obtaining approvals and preparing payments on schedule.
• Process accounts receivable and collect on delinquent accounts.
• Maintain vendor records, including W-9s, and prepare annual 1099s.
• Prepare credit memos, write-offs and refunds.

Month-End Close

• Prepare journal entries, accruals and supporting schedules for month-end and year-end close according to the close calendar.
• Assist with preparation of audit schedules and documentation.
• Reconcile credit card, investment and balance sheet accounts monthly for all entities.
• Reconcile the AMS and accounting system to ensure revenue, receivables and deposits agree.
• Research and resolve discrepancies promptly.

Deposit + Payment Processing

• Record and process deposits, including check, credit card and ACH payments.
• Apply payments to the correct member, customer and invoice records.
• Record donations accurately for the IHCA Foundation and Iowa Health PAC, including donor information.
• Prepare and send membership dues, event, education, and sponsorship invoices.
• Respond to member and vendor billing questions and deliver excellent member service.

Accounting Records + Reporting Support

• Update and maintain accounting journals, ledgers and other records of financial transactions.
• Prepare draft financial reports and supporting schedules for the VP, Accounting & Operations.
• Maintain organized financial files and records according to the records retention policy.
• Provide accounting support to other association functions and entities.
• Perform other duties as assigned.

• Bachelor’s degree in accounting, finance or a related field; a combination of education and relevant experience may substitute for the degree requirement.
• 2–3 years of experience in an accounting or financial role.
• Experience with accounts payable, accounts receivable and account reconciliations.
• Proficient in Microsoft Office 365 and Quick Books or…