Administrative Coordinator

The Administrative Coordinator helps keep the day-to-day operations of Hope Grimes running smoothly by providing administrative support, assisting ministry leaders, preparing for church events and weekend worship, and helping maintain an organized, welcoming campus.

This is a hands-on, part-time position that includes both office-based responsibilities and physical tasks throughout the building. The Administrative Coordinator works with staff and volunteers to support the ministries, events, and daily operations of the church.

Administrative Support

• Provide administrative support to ministry leaders and staff, including organizing information, managing registrations, coordinating schedules and deadlines, and assisting with projects.
• Help coordinate ministry communications by gathering information, submitting content requests, and working with the Communications Team on emails, announcements, and other congregation updates.
• Serve as a welcoming and helpful point of contact for staff, volunteers, church members, and guests.
• Maintain organized records, materials, and supplies to support daily office and campus operations.

Ministry and Event Support

• Assist ministry leaders with planning and preparing for programs, events, registrations, and seasonal activities, including Youth & Familyand Adult Ministry.
• Help prepare event materials, organize supplies, and complete tasks needed for ministry activities and special events.
• Assist with major church-wide events, including Christmas, Easter, Vacation Bible School, mission events, and other special campus activities.

Campus Operations and Setup

• Help prepare the building and worship spaces for weekend services, including arranging furniture, setting up materials, and completing other assigned setup and teardown tasks.
• Help keep shared spaces including the kitchen, storage areas, and ministry supplies clean, stocked, organized, and ready for use.
• Assist with moving, arranging, and distributing supplies, equipment, and materials as needed for church operations and events.
• Complete other hands-on tasks that help maintain a clean, organized, welcoming, and functional campus.
• Meet regularly with the Operations Director for planning, communication, and project coordination.
• Attend weekly Hope Grimes staff meetings.
• Work collaboratively with staff, ministry leaders, and volunteers to respond to changing campus needs and priorities.

Qualifications and Skills

• A commitment to the mission, values, and ministry of Lutheran Church of Hope.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Effective written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office and the ability to learn church management software and other administrative tools.
• Ability to work independently, take initiative, solve problems, and collaborate with others.
• A flexible, service-oriented attitude and willingness to assist with a variety of tasks, both administrative and hands-on.
• Experience in administrative support, event coordination, ministry teams, or volunteer organizations preferred.

Personal and Professional Expectations

• Adhere to the Lutheran Church of Hope Staff Covenant for spiritual, personal, and professional conduct.
• Strive to live a Christ-centered life rooted in a personal relationship with Jesus Christ.
• Demonstrate professionalism, integrity, accountability, flexibility, and a servant-hearted approach to ministry.
• Foster positive relationships with staff, volunteers, church members, guests, and community partners.
• Reflect and support the mission, vision, values, and culture of Lutheran Church of Hope.
• Hours:Part-time, non-exempt; approximately 20 hours per week.
• Work Schedule:Flexible weekday schedule, with evening and weekend hours as needed to support worship services, church events, and ministry activities.
• Duration:Ongoing
• Supervisor:Operations Director
• Compensation:Commensurate with experience; benefits as applicable to the position.