Payroll Specialist

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Position Title:

Payroll Specialist

Location:

District Support Center

Department:
Human Resources

Reports To:

Director of Human Resources

Term:
Year-round position

Schedule:

Mon-Fri Full-time – 8:00-4:30pm

Salary:
Position follows the Classified Salary Schedule  rting salary begins at $26.30–$31.10/hour, based on experience.

Date of last review:
December 2025

The Payroll Specialist is responsible for accurate and timely preparation and processing of payroll and the maintenance of compensation information, payroll records, and payroll related data. The Payroll Specialist operates within Human Resources (HR) by overseeing general payroll programs and services.

Please complete the application and include up-to-date, relevant submissions of your resume, a letter of interest, and three professional references.

To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Owns completing governmental, banking, and other verification of employment requests on all district employees for state reporting purposes.
• Assists new employees with initial employment paperwork on an ad hoc basis.
• Owns reviewing and updating new, and returning, employee information for activation, or reactivation if returning, in the HR systems.
• Partners with Leaves Manager to review and reconcile leave requests and personal leave approvals.
• Supports Payroll & Benefits Specialist by serving as back‑up for processing employee terminations, leave payouts, and offboarding from HR payroll systems.
• Develops positive, effective working relationships with learners and staff.

• Owns creating, and publishing, primary payroll schedules to ensure accuracy and timeliness of payroll processing.
• Provides information to staff and the public by answering questions and requests on an ad‑hoc basis.
• Owns processing, reconciliation, and submission and annual communication for NDW‑R and Federal Exempt forms.
• Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.

• Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
• Partners with others to resolve potential controversy and conflict through respectful discussion.
• Proactively seeks to understand the ideas, opinions, and skills of others.

• Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.

• Owns inputting, reconciling, and processing payroll information from a variety of sources.
• Owns ensuring all payroll process steps are conducted with accuracy and efficiency.
• Owns processing garnishments, child support, and levies and ensures timely remittance to local, state, and federal agencies.
• Owns reviewing and updating address and name changes for employees in payroll systems.
• Owns entering direct deposits, tax withholding documents, NDW‑Rs.
• Owns I‑9 documentation upkeep and purging of outdated, expired records.
• Owns performing social security verifications for all new employees and staff.
• Owns importing data from Kronos timekeeping system and reconciling into HR system. Partners with HR/Payroll Supervisor.
• Owns submitting Substitute bonus payments into HR payroll system.
• Owns preparing, reconciling, and submitting quarterly reports for 941, unemployment, and state tax returns.
• Owns preparing, reconciling, and submitting annual reports for W‑2, 1095, and teachers’ retirement.
• Reasons, interprets, and analyzes information to generate new knowledge and understanding.

• Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.

• Maintains composure while dealing with stressful situations.
• Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.

• Owns…