Marketing Proposal Specialist

We’re looking for a versatile Marketing Specialist who is equal parts creative communicator
and detail-oriented doer. In this role, you’ll serve as backup support to our Proposal Lead during peak proposal periods and manage a few proposals a month when it’s slower to ensure skill and process consistency. When you’re not supporting proposals, you’ll help execute a wide range of marketing projects that strengthen our brand and support business development.

You should have a good design eye and be excited to grow your digital marketing skills. From creating campaign assets to supporting internal templates and landing pages, this is a hands‑on role for someone who thrives on variety and collaboration.

This role will be a part of a team of professionals working to promote the company’s brand and enhance client engagement.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Proposal Support

• Format qualifications-based proposals in Adobe In Design
• Support layout, visuals, and content development in collaboration with subject matter experts
• Coordinates and conducts project kick‑off meetings with project managers, principals, and other staff to strategize and prepare winning proposals/presentations
• Logs and maintains a proposal tracking system and provides monthly reporting

Marketing Content & Campaigns

• Create graphics and visuals for emails, blog posts, brochures, landing pages, intranet and more
• Create branded templates and polished presentations in Adobe InDesign, Canva, PowerPoint, Word, and Excel
• Contribute ideas to help us better connect with out audiences using words and visuals
• Use  to manage tasks, timelines, and cross‑functional collaboration
• Stay detail‑oriented and organized across multiple projects and priorities
• Work closely with teammates in design, multimedia, and leadership to deliver high‑quality work

QUALIFICATIONS:

• 2–4 years of experience in a marketing, communications, or graphic design role
• Experience supporting proposal development in a professional services environment is preferred but not required
• Strong copywriting and editing skills with an eye for detail and tone
• Ability to multi‑task, handle multiple assignments, and work within tight deadlines
• Proficiency in Adobe InDesign (proposal design/layout) and Canva (web/social graphics)
• Experience creating and formatting branded materials in Microsoft Office (Word, PowerPoint, Excel)
• Superb organization skills and ability to work alone and with a team
• Comfortable managing tasks and timelines in  or similar project management tools
• Ability to think creatively, adapt quickly, and communicate effectively with different stakeholders

The culture at Vistal is built on our shared core values
- Professional, Accountable, Collaborative, and Tenacious. This is our PACT.

• Professional means the sum of integrity, honesty, truth (candor). There is no amount of money nor personal gain that is ever worth betraying trust.
• Accountable means we always have both feet in- we see what needs to be done and do it without needing to be asked.
• Collaborative means we are stronger together. We don't focus on Me before We.
• Tenacious means we persevere and have a thirst for achieving excellence. We don't believe in mediocrity.

These values differentiate how we successfully do what we do. We hire, separate, review, reward, and recognize our teammates based on these characteristics, so it's important that you share these values to be part of our team.

Software - Microsoft 365 Novice

Software-Adobe InDesign Novice

Novice

Innovative :
Consistently introduces new ideas and demonstrates original thinking

Dedicated :
Devoted to a task or purpose with loyalty or integrity

Team Player :
Works well as a member of a group

Enthusiastic :
Shows intense and eager enjoyment and interest

Detail Oriented :
Capable of carrying out a given task with all details necessary to get the task done well

Goal Completion :
Inspired to perform well by the completion of tasks

Self-Starter :
Inspired to perform without outside help

Flexibility :
Inspired to perform well when granted the ability to set your own schedule and goals

Ability to Make an Impact :
Inspired to perform well by the ability to contribute to the success of a project or the organization

2-4 years:
Experience in a marketing, communications, or graphic design role

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.