Medical Secretary

Medical Secretary

We are seeking a highly organized and detail-oriented Medical Secretary to join our team. The ideal candidate will support our healthcare professionals by managing administrative tasks and ensuring efficient operation of our medical office.

• Answer and direct phone calls in a polite and friendly manner
• Schedule appointments and manage patient calendars
• Greet patients upon arrival, assist with the check‑in process, and complete necessary paperwork
• Maintain patient records and ensure they are updated and accurate
• Handle billing and insurance claims, verify insurance coverage, and follow up on outstanding claims
• Coordinate referrals and consultations with other healthcare providers
• Prepare medical reports, correspondence, and patient files
• Ensure office supplies are stocked and reordered as necessary
• Adhere to HIPAA regulations and maintain patient confidentiality at all times

• 3+ years of related experience within the medical field (private practice or hospital)
• Previous experience as a medical secretary or in a healthcare setting is a plus
• Ability to demonstrate a mature, dependable, and responsible approach while effectively assisting practice, interacting with patients, physicians, co‑workers, and other external sources
• Highly committed team player; proactive self‑starter; reliable and able to be flexible in a changing environment
• Ability to multi‑task, detail oriented, and highly organized
• Exceptional verbal and written communication skills
• Ability to utilize a variety of office equipment
• Reliable transportation for traveling to various sites

• Schedule:
  
  Monday through Friday; first shift (40 hours per week)
• Shift: Must be flexible as start times vary based on providers; some days may require start times as early as 7:45 am
• Pay: $19–22 /hr
• Full‑time contract‑to‑hire position based in West Hartford, CT
• Locations:
  West Hartford, Hartford, Glastonbury & Avon (rotates after training)
• Pay cycle: weekly; medical, dental & vision benefits offered

• Medical, dental & vision
• Critical illness, accident & hospital
• 401(k) retirement plan – pre‑tax and Roth post‑tax contributions
• Life insurance (voluntary life & AD&D for employee and dependents)
• Short‑ and long‑term disability
• Health spending account (HSA)
• Transportation benefits
• Employee assistance program
• Time off/leave (PTO, vacation or sick leave)

Final date to receive applications:
This position is anticipated to close on Jan 23, 2026.

The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.