Lead Administrative Specialist Plant Operations
Job in
West Haven, New Haven County, Connecticut, 06516, USA
Listed on 2026-10-11
Listing for:
Marrakech, Inc.
Full Time
position Listed on 2026-10-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Keep Operations Running. Support a Mission That Matters.
Marrakech, Inc. is seeking a detail-oriented and organized Lead Administrative Specialist to support our Plant Operations and Fleet Departments. This role is ideal for an administrative professional who enjoys managing multiple priorities, maintaining accurate records, coordinating projects, and working collaboratively across departments.
What You'll Do- Provide administrative support to Plant Operations and Fleet Management.
- Maintain databases, spreadsheets, reports, and departmental records.
- Track vehicle registrations, inspections, warranties, repairs, and GPS inventory.
- Review mileage logs, gas card activity, and fleet-related reports for accuracy.
- Coordinate vehicle rentals, recalls, insurance updates, and replacement tracking.
- Assist with vendor contracts, bid requests, landscaping and snow removal proposals, and capital improvement projects.
- Prepare meeting minutes and support committee and compliance reporting.
- Assist with affordable housing administration, including lease tracking, tenant communications, waiting lists, and inspection coordination.
- High School Diploma or GED required.
- 3 to 6 months of administrative experience required.
- Experience with automotive, fleet, maintenance, database management, or property operations is a plus.
- Proficiency in Microsoft Word, Excel, Outlook, Microsoft Teams, and other web-based applications.
- Strong organizational, time management, and communication skills.
- Valid Connecticut Driver's License required.
Schedule:
- $20.67 per hour
- Monday through Friday, 8:30 AM - 5:00 PM (30 minute lunch)
- Diverse role with exposure to facilities, fleet, housing, and administrative operations.
- Opportunity to work closely with senior leadership and key operational teams.
- Collaborative and mission-driven work environment.
- Meaningful work supporting services for individuals with disabilities throughout Connecticut.
Join Marrakech, Inc. and play a vital role in supporting the operations that help our programs succeed every day.
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