Capital Sourcing Specialist

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values – integrity, patient‑centered, respect, accountability, and compassion – must guide what we do, as individuals and professionals, every day. The Sourcing Specialist is responsible for the processing and procurement of requests for various supplies, services, and equipment.

Monitors vendor performance and updates source files to assure compliance with negotiated prices, fill rates, and delivery dates. Works with Sr Contract Specialists, Contract Specialist I/II, Coordinators, Value Analysis Nurses, vendors, and users to contain costs by considering the total cost of products including process cost, freight & delivery conditions, storage, maintenance, life cycle, and associated product costs when making decisions.

Assumes a value‑add role within the Strategic Sourcing Department exhibiting strong purchasing fundamentals. May be a technical resource across cross‑functional work groups. Works on special projects as assigned by Supervisor or Strategic Sourcing leadership. Works with end‑users and Materials Management to ensure each department's formulary is online and updated so that the majority of purchases are requisitioned electronically. The Sourcing Specialist is distinguished from the Buyer by the additional assignment of tasks and duties which require the incumbent to exercise a greater degree of independent judgment and analysis, including sourcing for backordered items and participating in the vendor business review process.

Exhibits strong professionalism and organizational skills with high integrity. Ability to mentor subordinate members of the Strategic Sourcing and Service Line team(s).

EEO/AA/Disability/Veteran

• Processes purchase requisitions to procure goods and services in a timely manner consistent with departmental standards.
• Reviews, prioritizes, edits and processes purchase requisitions in accordance to departmental procedures ensuring completeness and accuracy of specifications, quantities, contract compliance, product quality and delivery requirements.
• Identifies and recommends vendor and product alternatives for non‑contract commodity purchases.
• Specific functions for Sourcing Specialist in the Facilities & Capital pod: strong working knowledge of the Strata Jazz capital budgeting system; individual cost‑avoidance exceeding $750,000 on capital purchases in a fiscal year; benchmarking capital quotes using ECRI and/or Vizient resources; attending and organizing capital meetings throughout the Health System; negotiating with vendors; meeting with vendor reps to discover new opportunities for standardization and savings.
• Ensures pricing is consistent with existing contracts and the Materials Management System purchase orders and item files reflect accurate pricing; reviews exception reports daily, making timely adjustments to purchase orders and item files as appropriate; maintains item and vendor files for accurate vendor ship‑to, bill‑to address, pricing, packaging, catalog numbers, etc.
• Works with vendors, Contract Specialists, SC Analytics, and users to ensure a competitive price is being paid on non‑contract items; coordinates with Contract Specialist I/II & Sr. Contract Specialists to determine when contract bids should occur; utilizes benchmark tools to ensure prices paid are competitive (i.e., ECRI, Vizient, Aptitude).
• Interacts with vendors to assure thorough and ongoing communications with customers from each Hospital and Yale New Haven Health System; monitors vendor performance on a regular basis and communicates problems as appropriate; investigates prolonged backorder for resolution; oversees transition of alternate and/or substitute product upload and discontinuation in Infor workflow; manages allocation formula with supplier to ensure maximum availability is obtained, tracked, and reported.
• Maintains Supplier Portal database information for suppliers associated with assigned service lines.
• Communicates with users regarding delivery dates, price changes, contract updates, use of substitute items,…