INT Transportation - Dispatch​/Field Trip Coordinator

Weber School District Transportation (Dept) - West Haven, Utah Open in Google Maps

This job is also posted in Weber School District Jobs

Title: Dispatch/Field Trip Coordinator

Calendar/

Contract:

250 Days

Hours:8.0 hours/day | 40.0 hours/week (part-time)

Benefits-Eligible
:
As outlined in the Benefits Guide

FLSA Status:Non-exempt

Application

Note:

ONLY INTERNAL APPLICANTS NEED APPLY
This position will remain open until filled after a minimum offive working days (three working days if EMERGENCY HIREis indicated). Applications will be reviewed prior to scheduling interviews.

Current employeesshouldcomplete the internal candidate application.

Position Summary

The Field Trip/Dispatch School Bus Coordinator is responsible for coordinating all field trip transportation requests, assisting with daily dispatch operations, supporting school bus drivers, and ensuring safe, efficient, and reliable transportation services. This position serves as a liaison between schools, transportation staff, and district personnel while maintaining compliance with district, state, and federal transportation regulations.

• Receive, review, and process all field trip transportation requests.
• Schedule buses and assign qualified drivers for field trips.
• Coordinate with schools regarding trip details, itineraries, departure and return times, and transportation needs.
• Ensure adequate driver coverage while maintaining regular route operations.
• Prepare and distribute field trip schedules and driver packets.
• Communicate schedule changes, cancellations, and updates to schools and drivers.
• Verify that all required documentation is complete and accurate.

• Assist with daily routing and dispatch activities.
• Monitor daily route coverage and respond to driver absences.
• Coordinate substitute drivers and route assignments.
• Maintain communication with drivers via radio, phone, or dispatch systems.
• Respond to emergencies, accidents, mechanical breakdowns, weather delays, and other transportation issues.
• Provide real-time support to drivers throughout the school day.
• Maintain dispatch logs and operational records.

• Serve as the primary point of contact for schools regarding field trips and transportation scheduling.
• Maintain professional communication with administrators, teachers, parents, and transportation staff.
• Resolve scheduling conflicts and transportation concerns promptly and professionally.
• Provide exceptional customer service while balancing operational needs.

• Maintain accurate transportation records and reports.
• Utilize routing and transportation software effectively.
• Assist with payroll documentation, driver time verification, and trip records as assigned.
• Track field trip costs and transportation utilization.
• Ensure compliance with district policies and state transportation regulations.
• Assist with data collection and reporting as needed.

• Promote safe transportation practices.
• Ensure drivers have all required information before trips.
• Assist in coordinating emergency transportation when necessary.
• Maintain confidentiality of student and employee information.
• Support district safety initiatives and transportation procedures.

• Physical presence at the worksite is an essential function of this position. The role requires in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

• CDL
• High school diploma or equivalent required; associate's degree preferred.
• Previous experience in transportation, dispatching, logistics, or school transportation preferred.
• Knowledge of school bus transportation operations is highly desirable.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Proficient with Microsoft Office, Google Workspace, and transportation software.
• Ability to remain calm and make sound decisions under pressure.

• Strong problem-solving and critical-thinking skills.
• Ability to coordinate multiple schedules simultaneously.
• Excellent customer…