Executive Assistant to CEO

Mindful Care is looking for a sharp, highly organized, and resourceful Executive Assistant to the CEO who wants more than a traditional administrative role.

This is an opportunity for someone who wants to work closely with a CEO, learn how a growing organization operates at the highest level, and become a trusted right hand over time. You will manage the details that keep the CEO organized and moving forward, but you will also have exposure to investors, strategic partners, company leadership, fundraising initiatives, new ventures, and other areas of the business.

We are looking for someone who is comfortable working behind the scenes but does not want to stay there forever.

The right person will be curious, proactive, confident in professional settings, and eager to grow. You should be just as comfortable managing a complicated calendar or solving a last minute travel issue as you are preparing for an investor meeting, attending an important event alongside the CEO, or interacting with senior leaders and external partners.

This is a contract to hire position paying $33.65 per hour. Candidates must live within a reasonable commuting distance of West Hempstead, New York and be able to work on site at Mindful Care’s headquarters at least two days per week, with additional in person attendance as needed for important meetings, events, or CEO related commitments.

You will help the CEO stay organized, prepared, and focused on the priorities that require his attention.

You will:

• Own and manage a complex calendar across business and personal commitments.
• Manage and prioritize the CEO’s email and Linked In inboxes, flagging urgent matters and making sure important items do not disappear into the abyss.
• Anticipate scheduling conflicts, deadlines, follow ups, and logistical needs before they become problems.
• Coordinate domestic and international travel, speaking engagements, meetings, events, and related logistics.
• Manage documents, forms, approvals, signature requests, expenses, reimbursements, and other administrative needs.
• Track commitments and follow ups so the CEO knows what needs his attention and what has already been handled.
• Learn the CEO’s priorities, working style, relationships, and business well enough to increasingly anticipate what he will need.

This role offers exposure to areas of the business that many Executive Assistants do not typically get to see.

You may attend and help prepare for meetings with investors, strategic partners, senior leaders, and other important stakeholders . You will help the CEO stay prepared for these conversations, capture next steps, coordinate follow up, and make sure commitments turn into action.

You will also provide coordination and administrative support across initiatives involving:

• Investor relations and fundraising
• New ventures and business opportunities
• Joint ventures and strategic partnerships
• Grants
• Mergers and acquisitions
• Leadership initiatives and special projects

You will not be expected to independently lead these functions. We are looking for someone who wants to learn them, understand them, and grow through exposure to them.

• You will coordinate Leadership Team meetings, company events, retreats, dinners, galas, and other important gatherings.
• You will attend weekly Level 10 meetings, capture decisions and action items, and help ensure follow through.
• You may also coordinate interns or volunteers supporting CEO initiatives and provide occasional administrative support to HR and other teams when needed.

This is also a high trust role , and personal support is a meaningful part of the position.

The CEO needs someone…