Accounts Payable Analyst

Job Title: Accounts Payable Analyst

Department: Finance & Accounting

Reports To: Director of Accounts Payable

Pay Range: $/hr ($60-70k)

Work Model: Hybrid (1-2x/week at the LA Office: West Hollywood)

Location: West Hollywood, CA

We’re looking for a detail-oriented and proactive Accounts Payable Analyst to join our Accounting team. In this role, you’ll be the main point of contact for all venue and event-related payments, taking ownership of the process from invoice receipt through approval and payment. You’ll handle a high volume of detailed, time-sensitive invoices, so being organized, adaptable, and calm under pressure is key.

You’ll also maintain vendor relationships, ensure payments are accurate and on time, and support the month-end close. We’re looking for someone who not only gets the job done efficiently but also stays curious and brings fresh ideas to improve how we work.

• Partner with the Event Planning and FP&A teams to ensure all contracted payments are properly entered, scheduled, and processed on time
• Accurately code and enter complex, multi-line invoices into the accounting system
• Route invoices for approval, ensuring compliance with contractual deadlines
• Process venue payments and refunds
• Respond quickly to urgent or last-minute requests, demonstrating flexibility and strong prioritization skills without compromising accuracy

• Serve as the point of contact for event and venue-related inquiries and payment issues
• Support vendor onboarding and maintain accurate records
• Ensure all required vendor documentation is collected, verified, and maintained, including W-9s, tax forms, and banking details for compliance and accuracy
• Build strong working relationships with key internal business partners

• Review and process employee expense reports in compliance with company policy
• Confirm supporting documentation and accuracy of coding
• Respond to employee questions regarding reimbursement and policy adherence

• Collaborate with FP&A to ensure accurate event-related accruals
• Assist the GL team by providing support for accrual and other closing activities during month-end
• Provide audit support and documentation when needed
• Assist with year-end 1099 and 1042-S preparation, ensuring vendor data is accurate and complete

• Maintain organized, audit-ready records of all accounts payable transactions
• Ensure accounts payable processes are compliant with internal policies and controls

• 3 to 5+ years of accounts payable experience
• Experience processing high volumes of invoices and vendor payments
• Strong interpersonal skills and comfort working across departments and with external vendors
• A track record of continuously seeking opportunities to streamline processes and improve efficiency
• Excellent written and verbal communication skills
• A self-starter mindset with the ability to take ownership and find solutions independently
• Strong attention to detail and organizational skills
• Intermediate Excel skills including pivot tables and VLOOKUPs/XLOOKUPs
• Experience with ERP systems such as Net Suite, Ramp, or  preferred

• You bring ideas and are not afraid to suggest a new way of doing things
• You stay calm under pressure and thrive in fast-paced environments
• You ask why, not just what or how, and push for smarter ways to work
• You are a team player but comfortable working independently with minimal supervision

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Sales, General Business, and Education

Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing