Part-time Police Records Technician

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$20.95 - $29.88

5/8s (United States of America)

Under immediate supervision, to perform responsible, specialized clerical and computer data entry work in the preparation and maintenance of sensitive and confidential police records; and to communicate with police units.

• Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records.

• Perform data input of all pertinent information from hard copy reports to computerized information.

• Answer telephones; relay messages; receive and refer complaints; answer routine questions.

• Type and process criminal complaints, citations, warrants, police reports, and other related materials.

• Utilize computer to input and receive law enforcement and general administrative records and information.

• Receive and process GRAMA Request for department.

• Operate office equipment including word processors, computers, scanners, printers, calculator, and copy machines.

• Observe and monitor the public at the counter; respond to questions and routine requests for information; collect monies for public requests for reports and services.

• Enter, validate and update entries made on the NCIC system.

• Complete background checks electronically.

• Respond to officers’ request for information.

• Process court ordered fingerprints.

• Perform other related duties and responsibilities as assigned.

High School diploma or GED.

Two years of responsible clerical work. Spanish speaking desirable.

• Valid Utah Driver’s License

• Ability to obtain and maintain Utah Criminal Justice Information System (UCJIS) Certification through the Bureau of Criminal Identification (BCI)

• Certify with State Archives Division as Records Officer within six months of employment in the position.

• Modern office procedures, methods, and computer equipment.

• Principles and procedures of record keeping.

• Basic mathematical procedures.

• English usage, spelling, vocabulary, grammar, and punctuation.

• Operating modern office equipment including computer equipment and software.
• Typing and entering data at a speed necessary for successful job performance.

• Meet and deal tactfully and effectively with the public.

• Interact effectively and sensitively with individuals from diverse backgrounds.

• Respond to requests and inquiries from the general public.

• Maintain confidentiality of sensitive information and data.

• Learn, interpret, and apply the policies, procedures, laws, codes, and regulations pertaining to police records programs and functions.

• Learn police terminology and law enforcement codes.

• Learn alphabetical, numerical, and subject matter filing systems.

• Learn techniques used in public relations.

• Prepare and maintain accurate and complete records.

• Maintain and keep sensitive information confidential related to background information or personnel issues.

• Flexible hours, including nights and weekends, to accommodate after hours training, citizen academy nights, and new employee testing.

• Understand and follow oral and written instructions.

• Communicate clearly and concisely, both orally and in writing.

• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Work in a standard office environment which includes reaching, bending, sitting, standing, talking, hearing, and listening.

Individual Contributor

United States of America (Non-Exempt)