Accounts Payable and Receivable Specialist

Job no: 495798
Work type: Staff Full-Time
Location: West Monroe, LA
Categories: Accounting, Finance and Budget, Fiscal Affairs

Department: Accounting

Type of Appointment: Unclassified - Administrative/Staff

• Assist with accounts payable transactions, including invoices, payment requests, purchase-related documentation, and other financial transactions, in accordance with established policies and procedures.
• Assist with the processing and recording of accounts receivable transactions, including deposits, receipts, and other incoming payments.
• Assist Accountant with accounting duties, including deposit entry into Banner; posting payments to student accounts; and working with campus cashiers to resolve any deposit issues.
• Review invoices and supporting documentation for accuracy, completeness, appropriate approvals, and compliance with established procedures.
• Enter and maintain financial information in the College's financial system, including Ellucian Banner, as applicable.
• Assist with account reconciliations and research discrepancies or outstanding transactions as directed.
• Maintain accurate and organized accounts payable and accounts receivable records and supporting documentation in accordance with College retention requirements.
• Respond to routine inquiries from vendors, employees, and internal departments and assist with resolving payment, invoice, and account-related questions.
• Assist with vendor account maintenance and communicate with vendors regarding invoices, payments, documentation, and related matters.
• Assist with the preparation of information and documentation needed for 1099 reporting, audits, reconciliations, and other financial reporting requirements.
• Assist with monitoring outstanding accounts receivable and follow established procedures for researching and resolving discrepancies or unpaid items.
• Ensure financial transactions are processed in accordance with College policies, procedures, internal controls, and applicable federal and state requirements.
• Maintain confidentiality of financial, employee, student, and vendor information.
• Assist the Accounts Payable and Receivable Manager with departmental projects, process improvements, and special assignments.
• Provide support to other Accounting/Finance functions as needed and as directed by the Accounts Payable and Receivable Manager.
• Perform other duties as assigned.

Associate's degree in accounting, finance, business, or a related field preferred. Relevant education and/or experience may be considered in lieu of a degree.

One to three years of experience in accounts payable, accounts receivable, accounting, or a related financial function preferred. Experience in a higher education setting and/or with Ellucian Banner is preferred.

Knowledge of basic accounting principles and accounts payable and accounts receivable procedures. Ability to accurately enter and process financial transactions and maintain organized records. Strong attention to detail, organizational, analytical, and problem-solving skills. Effective written and verbal communication skills and the ability to work cooperatively with vendors, employees, and internal departments. Ability to maintain confidentiality and handle financial information appropriately.

• retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.