Billing Coordinator

Dumé Law Group is a growing immigration law firm in West New York, New Jersey, representing individuals and families in complex immigration matters. We are committed to strong legal work, client advocacy, professionalism, and providing an excellent client experience.

Dumé Law Group is seeking a Billing Coordinator to oversee and maintain the firm's billing operations, accounts receivable, payment tracking, financial records, and client account information.

The ideal candidate is highly organized, detail-oriented, and comfortable working extensively with financial data and records. This position requires strong proficiency in Microsoft Excel, including formulas and functions
, as well as the ability to accurately track, reconcile, and analyze billing and payment information.

The Billing Coordinator will be responsible for maintaining accurate client account records, monitoring outstanding balances, processing and recording payments, preparing invoices and billing reports, and following up on outstanding accounts. The successful candidate should have strong numerical and analytical skills and be comfortable identifying and resolving discrepancies in financial records.

• Develop, maintain, and update client billing accounts, contracts, and retainers.
• Prepare, review, and manage client invoices and billing reports.
• Maintain accurate records of client balances, payments, invoices, credits, refunds, and adjustments.
• Monitor accounts receivable and track outstanding, past-due, and unbilled amounts.
• Follow up with clients regarding outstanding balances, missed payments, and payment arrangements.
• Communicate professionally with clients regarding invoices, account balances, payment status, and billing questions.
• Process and accurately record payments, refunds, credits, and billing adjustments through Lawmatics, Law Pay, and cash.
• Identify and resolve billing discrepancies, payment issues, and inconsistencies in client accounts.
• Reconcile payment records, invoices, and client account balances.
• Maintain complete and accurate documentation for all billing and payment activity.
• Assist with month-end and other periodic billing and accounts receivable processes.
• Prepare billing and accounts receivable reports for management review.
• Create, maintain, and update detailed Excel spreadsheets for billing, accounts receivable, payment tracking, and financial reporting.
• Use Microsoft Excel formulas and functions to calculate balances, payments, outstanding amounts, and other financial information.
• Organize, sort, filter, and analyze financial and client account data.
• Use Excel to identify discrepancies, missing information, duplicate entries, and other errors.
• Maintain financial tracking spreadsheets with a high degree of accuracy.
• Prepare financial summaries, billing reports, and other Excel-based reports.
• Develop and maintain formulas and spreadsheet systems used to monitor client accounts and billing activity.
• Review financial data for accuracy and completeness before reports or invoices are finalized.
• Maintain accurate and organized records of invoices, payments, balances, refunds, credits, and account adjustments.
• Ensure client financial records are consistently updated and reconciled.
• Track payment histories and maintain supporting documentation.
• Maintain confidentiality and security when handling sensitive financial and client information.
• Ensure billing records accurately reflect current client account activity.
• Assist with reviewing financial records to identify outstanding balances, discrepancies, and items requiring follow-up.

• Fluency in English and Spanish
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• Strong proficiency in Microsoft Excel
  ,…