Accounts Payable Clerk

We are looking for an experienced Accounts Payable Clerk to handle critical A/P, accrual, reconciling, and cash-flow responsibilities for a fast-paced, multi-entity business environment. The right individual is hands‑on, detail‑oriented, able to work independently in a remote setting (with optional hybrid in West Palm Beach), and who thinks beyond the task list to understand how workflows impact the business.

This is a full‑time W2 position.

Public Square is a payments ecosystem that serves customers and businesses that value life, family, and freedom. Our Financial Technology segment includes Credova, a consumer financing and payments company.

• Ensure all vendor invoices/bills are entered into Ramp accurately and promptly.
• Review and monitor all approval workflows in Ramp; confirm required supporting documentation and approvals are in place.
• Initiate, or request the release of, payments in Ramp only after verification and approval.
• Monitor bank account cash levels; forecast upcoming payments and ensure sufficient funds are available.
• If cash is insufficient, request a funds transfer (inter‑account or external) to maintain adequate cash levels.
• Maintain vendor master data, including payment terms and updates.
• Coordinate with procurement, operations, internal teams and vendors to resolve missing approvals, discrepancies, or documentation.
• Prepare and issue annual Form 1099s, ensuring accuracy, completeness and compliance with IRS requirements.

• Prepare monthly accrual journal entries (utilities, vendor services, payroll liabilities, etc.) and amortize prepaid expenses.
• Review and validate the completeness and reasonableness of accruals and prepaids.
• Reconcile A/P control accounts, accrued expense accounts, prepaid expense accounts, and other related general ledger balances.
• Investigate and resolve reconciling items or discrepancies in a timely manner.
• Assist with other ad‑hoc reconciliations (e.g., intercompany, clearing accounts) as requested.

• Continuously evaluate A/P and accrual workflows, internal controls, and automation opportunities; suggest improvements.
• Understand how adjustments or entries in one area impact other processes and overall financial reporting or cash flows.
• Be proactive: think through workflows, raise questions, identify anomalies, and go beyond “checking the box.”
• Participate in month‑end close processes, supporting the Accounting Manager with schedules and analysis.
• Document standard operating procedures (SOPs), help train backups/new team members, and maintain process documentation.

• Minimum Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
• At least 3 years of demonstrated A/P or accounting experience
  , ideally in a multi‑entity or growing company environment.
• Proficient in using Ramp (or a similar spend/payment automation tool).
• Hands‑on experience with Sage Intacct
  .
• Strong working knowledge of accrual accounting under US GAAP.
• Excellent Excel skills (pivot tables, formulas, logical functions).
• Ability to work independently in a remote or hybrid setting; self‑motivated, disciplined, and reliable.
• Strong critical thinking, analytical, and communication skills (written and verbal).

• Prior experience in a startup, high‑growth, or fast‑paced environment.
• Experience working with multiple subsidiaries or entities, intercompany reconciliations or consolidations.
• Familiarity with improving workflows, automations, and process documentation.
• Exposure to other ERPs or systems (Net Suite, Quick Books Enterprise, etc.).

• A self‑starter mentality — someone who thinks “why” and “how it fits” rather than just “what to do.”
• Good business‑process acumen: understands how their tasks affect others downstream.
• High attention to detail but also comfortable looking at the “big picture.”
• Reliable and accountable: meets deadlines, communicates proactively.
• Adaptable to changing priorities and able to manage multiple tasks in a dynamic environment.
• Ethical and…